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    • Personal Assistant - CapeTown - The Legends Agency

    The Legends Agency
    The Legends Agency CapeTown

    1 month ago

    The Legends Agency background
    Description

    Job Title: Personal Assistant & Resourcer to the CEO

    Location: Cape Town, South Africa, Work from home

    Employment Type: Full-time

    Industry: Recruitment & Employer of Record (EOR) Services

    Job Overview:

    We are seeking a highly organized, tech-savvy, and energetic Personal Assistant (PA) & Resourcer to support the CEO of The Legends Agency. This role is a blend of executive support and talent acquisition, requiring a proactive individual who thrives in a fast-paced environment, can multitask effectively, and possesses excellent communication and organizational skills.

    Key Responsibilities:

    • Executive Support:
      • Manage the CEO's daily schedule, appointments, meetings, and travel arrangements.
      • Handle email management, correspondence, and client communication.
      • Prepare reports, presentations, and quotes for clients and internal meetings.
      • Assist in managing LinkedIn and social media accounts.
      • Organize client lunches, business travel, and office administration.
      • Maintain confidential files and records, ensuring data integrity and discretion.
    • Talent Acquisition & Resourcing:
      • Source and identify top talent through job boards, LinkedIn, and networking.
      • Conduct initial screening calls and interviews with candidates.
      • Schedule candidate interviews with the CEO and clients.
      • Manage the Applicant Tracking System (Manatal) and Close CRM.
      • Perform reference checks and facilitate criminal verification processes.
      • Build and maintain a talent pipeline for ongoing recruitment needs.
      • Support bulk recruitment initiatives and high-volume hiring projects.
    • Business Operations & Client Engagement:
      • Act as the primary liaison between the CEO, clients, candidates, and stakeholders.
      • Assist in drafting contracts, agreements, and legal documentation.
      • Ensure seamless coordination between HR, finance, and operations teams.
      • Handle complex deals, creative quotes, and strategic business initiatives.
      • Oversee office IT support, procurement, and administrative tasks.

      Key Requirements:

      Qualifications & Experience:

      • Diploma or Degree in Business Administration, Human Resources, or related field (preferred but not mandatory).
      • Minimum of 5 years experience as a PA/Executive Assistant, preferably in recruitment or EOR services.
      • At least 2-3 years experience in talent acquisition, recruitment, or resourcing.
      • Strong understanding of LinkedIn Recruiter, job boards, ATS systems, and Boolean searches.

      Skills & Competencies:

      • Above-average IT literacy and strong Microsoft Office skills.
      • Excellent spelling, grammar, and written communication.
      • Highly organized, methodical, and detail-oriented.
      • Ability to multitask and work efficiently under pressure.
      • Strong problem-solving and strategic thinking abilities.
      • Ability to work at a fast pace and adapt to changing priorities.
      • High level of professionalism, discretion, and integrity.
      • Confident, well-spoken, and able to command respect.
      • Comfortable with handling confidential and sensitive information.

      Additional Considerations:

      • Must reside in Cape Town and be able to work in-office at least one day per week.
      • Must have a positive, can-do attitude, and be able to grasp complex tasks quickly.
      • Track record of ambition and career progression, with the potential to grow into a SA 360 Recruiter.
      • Experience in bulk recruitment and high-volume hiring is advantageous.
      • Must be able to represent the CEO professionally and uphold company standards.
      • Candidates from the recruitment industry are preferred, but training will be provided for the right individual.
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