Business Administrator - Cape Town, South Africa - QCIC
Description
About the role
What you will do, therefore,
General administration
- Assist in diary management for the Director(s) and take the lead in arranging regular meetings.
- Attend meetings as requested with senior leaders, create agendas, and take accurate minutes.
- Oversee supplier management and assist with the supplier management process.
- Assist all departments with data entry as required.
- Assist with document formatting and conversion within branding guidelines.
- Assist in preparing internal reporting for all departments.
- Review and record internal meeting attendance and actions on behalf of the Director, chasing up outstanding items in a timely manner and keeping an actions log.
- Assist in drafting expense claims for submission to the finance team and booking travel for senior team members.
- Answering and directing business calls from the switchboard as necessary.
- Ensure all relevant information is uploaded to necessary folders on both QCIC SharePoint and Microsoft Teams sites.
- Assist with preparing and formatting client proposals and RFP submissions.
- Assist with the preparation and presentation of client presentations adhering to strict brand guidelines including and responding to queries.
- Maintain client relationship records and contact databases.
What we are looking for
- Previous experience in a fastpaced administrative role within a global business.
- Proven verbal and written communication skills and the ability to multitask.
- Strong problemsolving skills and initiative are required to avoid unnecessary delays while ensuring overall governance is maintained.
- Excellent computer skills, in particular, using Office 36
- PowerPoint, Excel, and Word.
- Ability to communicate clearly, effectively, and confidently with internal/external stakeholders.
- Ability to work independently, or as a team member, while maintaining focus and productivity.
- Ability to manage global business correspondence.
- Rapid and accurate data entry, attention to detail, and excellent editing abilities.
- Excellent people skills at varying levels.
- Adequate administration experience.
- Excellent analytical skills.
Job Types:
Full-time, Permanent
Ability to commute/relocate:
- Cape Town,
Western Cape:
Reliably commute or planning to relocate before starting work (required)
Experience:
Global Business: 2 years (required)
- Business administration: 4 years (required)
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