HR Administrator - Stellenbosch, South Africa - Exceed Hr

Exceed Hr

Verified Company

Stellenbosch, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Reference:
SJ 7370

Consultant:
Sone Johnson

Descriptions:

Work closely and in partnership with the HR team to provide effective administrative processes, always adhering to good governance.
Confidently interact with staff and management in order to promptly respond to HR related enquiries or requests
Maintain efficient data/filing systems including both hard and digital copies of HR records according to the prescribed record management procedures.
Coordinate the induction process and assist with preparing appointment documentation, HR check in sessions etc. for new employees.
Maintain the integrity of identified HR systems and processes including the Skills Development module, My Contribution platform, User Access Management (UAM) system, etc.
Collate information for reports and presentations for internal communications.
Schedule meetings, maintain agendas, take minutes, schedule HR events, coordinate HR projects, training initiatives and workshops as required.
Coordinate the POPIA related activities of the HR department such as record management and document retention schedules.
Effective diary management for Head of HR
Administer supplier onboarding and payment approval and processing of supplier invoices.
Handling of HR related calls and queries (verbal and written) re: recruitment, bursaries, training, etc.)
Effectively administer the company's intranet i.e., uploading new documents, remove outdated documents, photos, update birthday/corporate calendar, manage policy roster etc.
Scheduling all internal HR training interventions and coordinating all change management (i.e., Staying Future Fit) interventions
Responsible for any other administrative tasks that might be required and or HR Project specific administration.
Coordination of meetings/workshops/wellness days/ long service awards and related HR functions from start to finish including securing the venue, arranging meals/menus, making travel/ accomodation arrangments and organising certificates, gifts etc.
Always deliver a positive employee experience.

Qualifications:

Minimum 5 years' relevant experience in a similar role.
Matric / Grade 12 qualification
Appropriate professional qualification (minimum NQF5) in: o Office Administration
Human Resources
Experience within Human Resources is essential.
Good understanding of HR functions and best practices
Sound knowledge of HR practices and procedures as well as appropriate labour legislation, e.g., Basic Conditions of Employment Act, Labour Relations Act, Employment Equity and POPI Act etc.
HRIS knowledge and experience will be beneficial.
Advanced MS Office proficiency (Use of Word, Excel and PowerPoint essential) Excellent communication skills (verbal & written) in both Afrikaans and English for correspondence, reports and HR information
Resultsfocused and deadlineorientated
Excellent organisational skills and attention to detail
Drive own development to ensure knowledge and skills remain current. Able to handle sensitive information confidentially