Technical Clerk - Durban, South Africa - Aloecrest Health

Description

The Technical Clerk is responsible for the coordination of activities between the Technical Services department and the hospital staff including, the placing of orders for stock and equipment, tracking of orders to ensure timeous delivery and the management of outstanding orders


KEY WORK OUTPUT AND ACCOUNTABILITIES
Maintenance execution

• Assist Technical Services Manager/ CEM to ensure that all work requests are processed through Aloecrest's Web Based Maintenance Request Application.
• Assist the Technical Services Manager/ CEM to ensure that all Work Requests are reviewed timeously.
• Ensure that the Hospital staff is informed of scheduled work planned for their areas of responsibility.
• Maintain asset related information on the computerised maintenance management system (CMMS) as well as managing of maintenance plans/items on the system.
• Assist the Technical Services Manager/ CEM with the planning and scheduling of Work Orders.
• Assist the Technical Services team to comply with Aloecrest's Quality Audit requirements.
• Operate as the Technical Services department's first point of contact.
• Ensure the Technical Services department is kept up to date with communications such as new or revised policies and technical bulletins. Stock and equipment ordering
• Place orders with suppliers in MyMarket according to Aloecrest policy.
• Track all orders with suppliers/couriers to ensure timeous receipt of items.
• Provide accurate GRV data and invoices to finance for capture onto Aloecrest Procurement System. Liaise with finance to ensure that data capturing of goods received is done correctly.
• Ensure correct barcode labels are assigned to assets related to technical services and capture data in GRV templates.
• Communicate effectively with Central Payments Department (CPD) clerks for supplier payment queries.
• Communicate effectively to assist other team players.
• Assist in management of stock in accordance to Aloecrest policy with special emphasis on designated stock areas. Reporting
• Report on all Purchase Orders and provide relevant information to the line manager.
• Understand and be able to interpret the Engineering and KPI monthly reports to the Technical Services team.
• Assist Technical Services Manager/ CEM to compile reports as per Aloecrest Policy and departmental requirements.
• Assist with the collation of data and feedback to key internal stakeholders. General Tasks
• Manage associated administrative tasks.
• Perform any safety related tasks as requested by the line manager.
• Collate and file documents for the department as per Aloecrest policy

EDUCATION

• Grade 12 or equivalent NQF Level 4 qualification.
• Intermediate computer literacy.

WORK EXPERIENCE

• Experience with CMMS/SAP PM
• Experience in a stock ordering / management environment.

KNOWLEDGE

• Sound knowledge of maintenance work coordination.

Job Types:
Full-time, Permanent


Salary:
R17, R31,000.00 per month


Education:

• Certificate (preferred)