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    • Administrator - Johannesburg - Staff Solutions Recruitment

    Staff Solutions Recruitment
    Staff Solutions Recruitment Johannesburg

    2 weeks ago

    staff solutions recruitment background
    Description

    Job Title:

    Duties

    • Answer and screen calls and emails for the manager as and when requested.
    • Maintain the appointment diary for the Admin Manager.
    • Compile daily security asset inspection reports by obtaining security inspections and distribute to relevant role players.
    • Compile daily consumption reports and distribute to all role players.
    • Collect all monthly reports from branches (HSE, Security, Fleet, Consumption).
    • Capture data on all relevant information on monthly reports.
    • Obtain all monthly invoices from service providers and follow up on outstanding invoices.
    • Process all monthly payments by completing purchase requisitions and submit to the Admin Manager for sign off.
    • After approval, submit to finance and ensure payments are processed before due dates.
    • Conduct monthly inspections on hygiene and safety, including cleanliness of facilities.
    • Ensure monthly vehicle inspections are conducted by the delegated person and capture relevant information.
    • Process all fleet vehicle costs and maintain current fleet vehicle maintenance records.
    • Ensure all insurance claim reports are completed and submitted to management with supporting documents.
    • Follow up on claims processed.
    • Process tracking installation requests and ensure installation certificates are received.
    • Create user accounts for clients on the tracking system and communicate details to relevant managers, maintaining records of all users.
    • Type letters/emails and take minutes during meetings.
    • Attend meetings on behalf of the manager when delegated to do so.
    • File all records and maintain an easily accessible filing system.
    • Perform general driving duties, including transferring persons and collecting or delivering goods as required.

    Minimum Requirements

    • Matriculation or higher qualification.
    • At least 3 years of experience in a similar role.
    • A valid Code 8 driver's license is mandatory.
    • Advanced Microsoft Office skills.
    • Excel experience.
    • Data capturing and reporting experience is essential.

    Personal Attributes

    • Strong administrative abilities and follow-up reliability.
    • Confident and proactive approach, anticipating issues and requirements.
    • Attention to detail.
    • Strong documentation skills.
    • Team player.
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