Personal Assistant - Johannesburg - Hedz recruitment solutions

    Hedz recruitment solutions
    Hedz recruitment solutions Johannesburg

    21 hours ago

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    Description

    Our client a Well Established Organisation in the Transport industry is seeking the services of a PA for the Fourways / Roodepoort, Johannesburg, Gauteng Area.

    The successful candidate will be expected to provide first class secretarial and administration support to the Director and Management Team.

    The successful candidate will be a polished professional, articulate and will really understand the true meaning of providing exceptional executive assistant support at a senior level

    Min Requirements:

    • Matric with PA/ Secretarial/ Office Admin Diploma or qualifications in a relevant discipline and significant recent experience in a similar role
    • Fluent in Afrikaans (Written and Verbal)
    • PA experience at Senior Manager/Director level +/- 5 years and OR Sales Assistant.
    • Experience in Finance administration will be advantageous.
    • Demonstrable experience of working with senior management within a fast moving business environment
      • Excellent secretarial skills, including fast, accurate minute taking and typing and excellent IT skills including MS Word and Excel .
      • Effective communication, interpersonal and organisational skills
      • Experience of managing a complex and changing diary with attention to detail and the ability to work speedily and accurately
      • The ability to exercise independent judgment and use initiative to make sound decisions and resolve issues.
      • A proactive attitude with the ability to forward plan and think outside the box.

      Responsibilities

      • Compile spreadsheets and identify discrepancies to bring to Management's attention.
      • Ensure messages are correct and conveyed timeously
      • Update and distribute telephone lists to all Staff at Dealership
      • Communicate effectively with clients and have a client service approach.
      • Control, monitor and record calls.
      • Ensure Customers are directed to the employee to be visited / contacted
      • Ensure Customers comfort whilst in waiting period
      • Ensure all calls are answered promptly and pleasantly
      • Ensure cleanliness of reception area Limit hang-on calls by offering call backs
      • Creating processes and procedures to ensure that the day to day running of the department is efficient and effective whilst constantly reviewing these processes and improving.
        • Acting as the main point of contact for Director , screening and responding to emails, preparing reports and presentations with a high level of accuracy.
        • Diary management including rescheduling and booking meetings, travel booking, venue and catering booking, conference registration and booking, minute taking and briefing management extensively on these.
        • Filing documents, reference materials etc in a logical manner and ensuring this is kept up-to-date, accurate and confidentially stored both hard and soft copy; maintaining accurate and up-to-date archiving and Outlook contacts; quick and accurate retrieval of the same.
        • Monitoring, receiving, sorting, logging, distributing and sending soft and hard copy mail.
        • Arranging and coordinating meetings and other functions or events; attending meetings as necessary, taking minutes where required; transcribing and distributing minutes as appropriate.
        • Welcoming guests and other visitors; managing any waiting period so that visitors are comfortable; interacting professionally with external clients and acting as a brand ambassador at all times.
        • Processing invoices, purchase orders and expenses for Management.
        • Build and maintain strong and effective relationships with external and internal staff in a professional and confidential manner.

        Critical Competencies

        • Communication: written and verbal
        • Accounting/ Finance skills and understanding
        • Planning and organising
        • Managing workload
        • Administration experience
        • Excellent Computer literacy (MS Office, Excel)
        • Confidentiality
        • Professional image
        • Innovative and Proactive
        • Energetic and fast paced
        • Ability to work under pressure

        Job Types: Full-time, Permanent

        Salary: R23 000 - R25,000.00

        Experience:

        • Personal Assistant: 5 years (Required)
        • Fluent in Afrikaans: 10 years (Required)


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