Payroll Officer - Camps Bay, South Africa - Tych Business Solutions

Tych Business Solutions
Tych Business Solutions
Verified Company
Camps Bay, South Africa

1 week ago

Thabo Mthembu

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Thabo Mthembu

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Description

Job ID: 68645
Date Posted: Posted 19 hours ago
Location: Camps Bay
Job Title: PAYROLL OFFICER - CAMPS BAY - WESTERN CAPE

Client is a leading Tourism and Hospitality company.


If you thrive on a company culture that focuses on growing their employees through career development and staff incentives, this is the company for you.

We are seeking a Payroll Officer to join our finance team.

Your main purpose will be the day-to-day responsibility for planning, managing, and controlling payroll-related activities within the client group. Ensure a smooth and streamlined payroll department, focusing on accuracy and integrity of the department and the VIP system. Maintain payroll information by designing systems, directing the collection, calculation and entering of data. Ensure compliance with applicable laws and payroll tax obligations.


Qualifications and Experience
Relevant HR degree or Diploma
Financial diploma (advantageous)
2-3 years payroll experience
HR experience advantageous
Must be able to communicate at an executive level.
Advanced MS Office knowledge
Advanced Payroll systems knowledge (SAGE VIP) and Psiber.


Responsibilities:

Operations

Integrity of new staff on VIP system

Reviewing HR files received and ensuring all company requirements and statutory documents are in place before new employee is loaded on the payroll system.

Reviewing all new starters captured on VIP by using a checklist to ensure information is accurate and as per HR file processing of payroll information.

Processing of Payroll information
Ensure all managers submit their monthly payroll documents by the stipulated deadline.
Capture all the information provided on the VIP system.
Capture all deductions relating the relevant departments and employees.
Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages.
Sending payroll reports to respective managers for approval
Uploading final pay registers into the bank, to be released by financial managers.
Payment of staff

Maintain employee confidence and protect payroll operations by keeping information confidential.
Ensure all staff are paid within the agreed timeline and perform monthly reconciliations.
Load payments and reconcile advances.
Statutory Requirements


Ensure all EMP201's are reconciled monthly, uploaded to the SARS website, and prepare for payment before the 7th of the month.

Reconciling and loading the monthly pension fund contributions on the pension portal
Submitting pension withdraw claims to ensure funds are paid to staff.
Reconcile all third-party transactions and ensure the payments are done before the 7th of the month.
Balances the payroll accounts by resolving payroll discrepancies.
Manage labour audits.
Controls


Complies with the statutory requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on action required.

Ensure all payslips are loaded on to ESS the same day as payment.
Monthly bank recon performed and signed off by Group Financial Manager
ESS system

Maintain ESS groups to standard format.
Custodian of the ESS master file
Guide and assist managers on how to use the ESS system.
Using the workflow in progress report and following up with relevant managers to approve outstanding leave transactions.
Leave Management

Ensure all reports are sent to managers for approval and manage additional queries.
Ensure all annual, sick, and family responsibility leave are linked to the correct method to ensure correct monthly accrual.
Ensure all paid per hour staff are linked to correct leave method as per set guideline.
Administration

Perform annual leave recons on request.
Ensure all new staff are linked to the ESS system.
ESS usernames and passwords to be distributed to relevant staff and managers.
Unblocking / resetting user profiles and passwords on request
Assist in preparing the payroll information to be included in the annual audit files as per group instructions received.
Provide assistance in resolving payroll related audit queries.
Follow up with managers regarding input sheets.
Human Resources

Maintain a strong working relationship with and maintain open and transparent communications between all members of the team.
Suggest amendments to improve the effectiveness of internal policies, standards, or procedures.
General

Support the Group Financial manager and CFO with any queries relating to Payroll department.
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