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    • Regional Coordinator – KZN - KwaZulu-Natal - CHOC Childhood Cancer Foundation SA

    CHOC Childhood Cancer Foundation SA
    CHOC Childhood Cancer Foundation SA KwaZulu-Natal

    1 month ago

    Default job background
    Description

    Main Purpose:

    To coordinate and fulfill the necessary administrative, financial, database and regional support duties that also include support of CHOC programs and fundraising initiatives where needed. Together with the members of the KZN Region team, to take CHOC's work forward by maintaining an effective and well-organized regional office.

    The Responsibilities Are:

    Administrative Duties:

    • Provide the necessary office administration to ensure a well-functional office.
    • Collate documentation and update Salesforce database.
    • Check daily all incoming emails, to distribute as necessary and take action on those responsible for.
    • Take minutes of staff meetings, and send draft for RM's approval and distribute when approved in a timely manner.
    • Maintain the staff files and register by ensuring that all papers are filed appropriately.
    • Calculate monthly savings on donations received and submit to Regional Manager.
    • Carry out stock control once a month and update inventory accordingly.
    • Ensure electronic equipment is in working condition, including telephones and printers.
    • Undertake the day-to-day financial work.
    • Receive all cash donations, issue receipts, and coordinate with relevant staff regarding the thank you letters.
    • Receive and record sales revenue, issue receipts, and secure the safety of revenue.
    • Maintain the offices and hospitals petty cash books as per the financial policies and procedures.
    • Obtain necessary quotes according to CHOC procurement policies and procedures for RM approval.
    • Seek the necessary documents for new supplier take on.
    • Distribute and record the Transport and Bereavement Funds to parent/caregivers (cash disbursements).
    • Prepare the four hospitals and two offices petty cashbooks bi-monthly for RM to check and submit to Head Office in a timely manner.
    • Manage the counting of tin monies.
    • Manage the jumble sale.
    • Manage office supplies and equipment and undertake stock control and coordinate inventories.
    • Manage the asset register for yearly submission to head office.
    • Accept and record in-kind donations and upload to Salesforce. Manage the appropriate acknowledgement through Salesforce.

    Support Programs, Marketing and Awareness Events:

    • Provide assistance with CHOC's support programs.
    • Assist with fundraising and awareness events.
    • Assist with uploading of contact information (fundraising and programs) to Salesforce.
    • Order and upkeep the regional merchandise inventory.

    The Requirements For The Post:

    Qualification: Grade 12 with an administration, finance and office management related qualification.

    Experience And Skills:

    • At least 5 years' experience in general administration and bookkeeping, preferably in the NGO sector.
    • High computer literacy, particularly in MS Office; and preferably in database systems (CRM).
    • Excellent verbal and written communication skills in English are essential.
    • Strong administration, organizational and coordination skills.
    • Good with figures and a basic understanding of accounting, financial management and reporting.
    • A valid unendorsed South African driver's license is essential.

    Attributes:

    • A team player who also works well independently.
    • A strong work ethic; accuracy; accountability; honesty & integrity; a master at time management; good interpersonal skills; strong alignment with CHOC's mission and values; radiate professionalism; a highly motivated individual with a willingness to take initiative and responsibility.

    Salary in the range of R180 000 – R216 000 per annum. CHOC contributes towards a pension fund and medical aid after a successful probationary period.

    To apply, submit your application together with supporting documents and the names and contact details of at least three recent referees.

    If you have not received a response by close of business, consider your application unsuccessful.

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