Finance/ Admin Assistant - Durban, South Africa - Hire Power
Description
THE ROLE:
Our client is a well-established privately owned IT company with a national footprint. This key support position is based at the company's head office in Hillcrest, KZN.
As the Finance/ Admin Assistant, you will support the Finance Director and the Accounts Clerk with a variety of finance, HR and admin related tasks.
KEY ROLES AND RESPONSIBILTIES:
Office Administration
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Prepare and process quotes on Auto Task.
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Purchase and sales orders on Pastel.
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Manage License renewals.
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Perform data entry and filing tasks.
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Maintenance of databases (as required).
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Maintenance of fleet card reports and recons.
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Update client information spreadsheets.
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Assist with company asset management.
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Debtors and Creditors Onboarding.
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Assisting with Tenders.
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Reception
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Welcome visitors and direct them to the relevant person.
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Operate a switchboard to route incoming calls, and place outgoing calls.
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Arrange refreshments for necessary parties (as required).
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Monitor inventory (order stock, stationery, internal supplies, and services)
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Keep the company notice board updated.
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Receive and process incoming and outgoing courier deliveries.
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Ensure reception area is kept tidy and presentable.
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Supervise cleaning staff.
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Monitor staff birthdays, and send out congratulatory message (as required)
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Arrange company social events.
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Administration
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Drawing up of Contracts and Offer of Employment documents.
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Maintaining of physical and digital employee files.
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On-boarding and Exiting Documents and Interviews.
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Assist with various Payroll duties.
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Assist with various HR documentation.
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PA
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General PA to Finance and Commercial Director.
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MINIMUM QUALIFICATIONS AND EXPERIENCE:***-
Matric / Senior Certificate is essential.
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3-5 years relevant experience in office, HR and finance administration.
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Computer/ Technologically literate (MS Office, Pastel etc.).
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Well-groomed and spoken, with excellent communication skills (written and spoken).
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Driver's license and own reliable transport.
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Must be SA citizen with clean criminal history and clear credit rating.
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BEHAVIOURAL ATTRIBUTES AND COMPETENCIES:***-
Must be a creative and innovative thinker.
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Able to multitask.
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Be an excellent self-manager that enjoys responsibility and accountability.
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Must be able to use common sense and exercise good judgement
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Strive for quality and excellence in service delivery.
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Tem player who can support multiple departments (Finance, Ops', IT, Technical and Customer Service)
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REMUNERATION:***-
Market related basic salary plus pension fund.
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Working hours: Monday to Friday 08h00 to 16h30.
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Cut off for CV submission is 16 June 2023
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**by uploading a detailed, upto date CV. Our client wishes to make an appointment soon.
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