Financial Administrator - Cape Town, South Africa - Key Recruitment

Key Recruitment
Key Recruitment
Verified Company
Cape Town, South Africa

1 week ago

Thabo Mthembu

Posted by:

Thabo Mthembu

beBee Recruiter
Description

Campus F
inancial A
dministrator
A college with a campus in Cape Town is looking for a Financial Administrator.

  • Take responsibility for the accurate processing and reconciliation of all documents for payment within the campus.
  • Take responsibility for customer invoicing and relations.
  • Take control of consumable stock and petty cash on campuses.

Job brief

  • Solid understanding of basic bookkeeping and accounting payable principles.
  • Ability to calculate, post and manage accounting figures and financial records.
  • Effective verbal, written and listening communications skills.
  • Time management skills.
  • Computer skills including the ability to operate computerised accounting, spreadsheets, and wordprocessing programs at a highly proficient level.
  • Can communicate within the team and contribute to the overall success of the team.
  • Adaptable as this is a constantly changing environment.

Financial administrator responsibilities

  • Responsible for Creditors Payments, invoicing and recording of financial transactions.
  • Preparing purchase requisitions according to company policies and getting them authorised at the appropriate level.
  • Receive invoices/ credit notes from suppliers.
  • Confirm the validity of the tax invoices/ credit notes, ensure that they have been duly approved.
  • Capturing of invoices/ credit notes using the correct general ledger allocation codes.
  • Reconciliation and payment of the trade and sundry creditors.
  • Ensuring that invoices submitted for payments comply with the set standards and have all the necessary supporting documents.
  • Ensure that claims are paid timeously and correctly.
  • Maintain the accounts payable systems to ensure complete and accurate records and file all documentations.
  • Following up on all queries and keeping the accounts up to date.
  • Responsible for customers invoicing, queries and recording of financial transactions.
  • Ensuring that client information details are kept up to date.
  • Checking data input to ensure accuracy of final invoices.
  • Creating and sending invoices and statements to customers.
  • Tracking payments and ensuring that cash flow into the company is buoyant.
  • Reporting issues or irregularities to the financial head of the company.
  • Identifying and fixing billing errors by issuing debit and credit memos.
  • Recovering outstanding debts.
  • Handling clients' account queries.
  • Prepare debtors report and submit to financial head on a weekly basis.
  • Petty Cash
  • Collect petty cash invoices and receipts from staff members.
  • Prepare petty cash reconciliations.
  • Reconciling petty cash vouchers and request for replenishment of petty cash.
  • Maintain, update, create, secure and archive petty cash records and files.
  • Consumable stock
  • Purchasing campus consumable stock according to company procedures.
  • Maintaining, controlling and issuing of consumable stock.
  • Perform regular stock counts and perform variance analysis.
  • Administration
  • Ensure transactions are properly recorded and processed in the computerised accounting system.
  • Ensure documents are filed systematically for easy of accessibility when required.
  • Booking company cars for use by staff members.
  • Booking air tickets for approved trips.

Financial administrator requirements

  • Matric + 3 years Diploma in Bookkeeping / Accounting.
  • Minimum of 3 years' work experience in similar role.
  • Solid understanding of basic bookkeeping and accounting principles.
  • Proven ability to calculate, post and manage accounting figures and financial records.
  • Data entry skills along with a knack for numbers.
  • Handson experience with spreadsheets and proprietary software.
  • Proficiency in MS Office.
  • Knowledge of EMC will be an advantage.
  • High degree of accuracy and attention to detail.

Salary

  • R R18 000 based on experience
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