Event Planner - Cape Town, WC, South Africa
12 hours ago
Job description
As an Event Planner for Crew Life at Sea, your primary responsibility will be to assist in organizing and preparing events across Africa to interview cruise ship crew members. These interviews will be conducted on a one-on-one basis by cruise ship acquisition talent interviewers. Additionally, you will be responsible for organizing, booking, and preparing the entire trip from start to finish for over 10 high-end clients.
Responsibilities:
- Event Coordination:
- Collaborate with the recruitment agency and cruise ship acquisition talent interviewers to understand the event requirements, objectives, and timeline.
- Assist in selecting suitable event venues and locations across Africa that meet the specific needs and preferences of the clients and interviewers.
- Coordinate and manage event logistics, including transportation, accommodations, catering, and audiovisual equipment.
- Liaise with vendors, suppliers, and service providers to ensure smooth event operations and timely delivery of services.
- Develop and maintain event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
- Travel and Accommodation Arrangements:
- Plan and arrange travel logistics for the cruise ship crew members, including flights, visas, and transportation to and from event venues.
- Coordinate with hotels, resorts, or other accommodations to secure suitable and comfortable stays for the clients and interviewers.
- Ensure all necessary documentation, such as passports and visas, is obtained in a timely manner for the clients and interviewers.
- Client Management:
- Serve as the main point of contact for the high-end clients, ensuring clear and effective communication throughout the event planning process.
- Understand the unique needs and preferences of each client, providing personalized and exceptional service to enhance their experience.
- Maintain strong relationships with clients, addressing any concerns or issues promptly and professionally.
- Event Marketing and Promotion:
- Collaborate with the marketing team to develop event promotional materials and strategies to attract cruise ship crew members to attend the interviews.
- Utilize various marketing channels, such as social media, email marketing, and industry networks, to reach potential candidates.
- Monitor and evaluate the effectiveness of marketing campaigns, making necessary adjustments to optimize results.
- On-site Event Management:
- Oversee event set-up, ensuring that all necessary equipment and materials are in place for smooth operations.
- Coordinate the arrival and check-in process for the clients, interviewers, and cruise ship crew members.
- Provide on-site support and troubleshoot any issues that may arise during the event.
- Ensure all participants adhere to the event schedule and guidelines.
Qualifications:
- Proven experience in event planning and coordination, preferably with a focus on high-end or corporate events.
- Strong organizational and time management skills, with the ability to multitask and meet tight deadlines.
- Excellent communication and interpersonal skills to effectively liaise with clients, vendors, and stakeholders.
- Attention to detail and a strong sense of professionalism.
- Knowledge of the cruise ship industry and recruitment processes is an asset.
- Proficient in event management software and tools.
- Ability to travel and work flexible hours, including evenings and weekends, as required.
Note: This job description is a general overview of the typical responsibilities and qualifications for an event planner assisting Crew Life at Sea. Specific duties and requirements may vary based on the needs and expectations of the company.
Working Place:
Cape Town, WC, South Africa
Similar jobs
We are seeking a commercially driven Events Planner to grow private and corporate event bookings across a dynamic restaurant group. · Proactively generate new event business through networking and relationship building · Develop corporate and agency partnerships ...
2 days ago
We are seeking a commercially driven Events Planner to grow private and corporate event bookings across a dynamic restaurant group. · This role is focused on leveraging your professional network to build awareness, generate leads, and convert bookings by positioning our venues as ...
2 days ago
We are seeking an experienced Assistant Coordinator to support our Event Planner in delivering exceptional events at Quoin Rock. · - 4+ years of experience in event planning or coordinationExcellent communication and interpersonal skillsStrong organizational and time management s ...
1 week ago
We are seeking an experienced Assistant Coordinator to support our Event Planner in delivering exceptional events at Quoin Rock. · The successful candidate will assist with event coordination, stock management, staff management, and floor management on event days. You will work c ...
1 week ago
+Job summary · Promote and market the Retail business. · +Responsibilities · Refine the retail distribution strategy · +Qualifications · ,At least 10 years of experience in the investments industry · +Benefits ...
5 days ago
Job Title: Groups and Events Coordinator · Location: Cape Town · Job Type: Full-Time · Are you a dynamic and detail-oriented professional with a passion for event planning and guest experience? We are looking for a Groups and Events Coordinator to join our team and ensure seamles ...
12 hours ago
We are looking for a Sales Development Representative to join our team. The successful candidate will identify and pursue potential clients for corporate events weddings private parties concerts etc., develop and execute sales strategies to meet or exceed revenue targets conduct ...
1 month ago
We are looking for a high-energy, tech-savvy professional to bridge the gap between programmatic technology and live audience engagement. This role isn't just about "buying ads"; it's about capturing the momentum of a live match or a major festival. · ...
2 weeks ago
Scape is South Africa's home of architecture and design. · As the largest trade platform in the country, our team offers the industry a curated monthly publication, · curated events and activations at galleries, hotels and hotspots. · ...
2 weeks ago
Provide full administrative and office support at an executive level to the Deals Cape Town Partners and team to ensure the smooth management of client interaction, team, finance administration, diaries and travel logistics. · ...
1 month ago
The role supports planning coordination and execution of entertainment events initiatives working closely with teams performers suppliers partners ensuring seamless delivery meeting brand compliance operational standards. · ...
4 days ago
We are hiring Travel Operations Specialists to join our Business Services team, ensuring smooth travel for colleagues and guests from countries all around the world to our company meetings and industry events. · We look for positive team players who are self-driven and results or ...
1 month ago
AESG is looking for a Project Handover Engineer to work in Cape Town. This role offers an opportunity to work remotely on projects located in UAE and Saudi Arabia. · The candidate will technically author system descriptions, collate data sheets, compile O&M Manuals for Mechanical ...
1 month ago
The Retail Planner is responsible for driving optimal stock & sales by analyzing data and trends to provide strategic insights and recommendations. They partner with relevant departments/teams to ensure the right stock in the right doors. · Partner with Brand Team and Key Account ...
1 month ago
You will be responsible for crafting compelling campaigns , shaping our brand identity , and making sure our message resonates everywhere . · ...
4 days ago
This role bridges the gap between investment strategy and compliance by developing marketing strategies and creating high-quality content that informs clients and strengthens brand presence. · Develop integrated marketing communication strategies across digital channels. · ...
1 week ago
We provide meaningful careers that connect people with purpose. · We are united by a common purpose of providing the best and safest care; and by our shared values of Care, Truth, Participation, Compassion and Dignity. · The Campus Based Academic Staff member is responsible for t ...
5 days ago
A detail-oriented Sales and Marketing coordinator to contribute to the achievement of sales and marketing targets. · ...
1 month ago
AESG is an international specialist consultancy engineering and advisory firm with offices across the UK UAE Saudi Arabia South Africa Australia Egypt and Singapore dedicated to help solve our clients greatest challenges through collaboration innovation and advanced technical sol ...
1 month ago
We're looking for a Marketing & Communication Manager to join our team at Mama Shelter. As a creative force, you'll craft compelling campaigns, shape our brand identity, and make sure our message resonates everywhere. · Brand Guardian Extraordinaire Protect Mama's identity like a ...
5 days ago