Executive Assistant - Durban, South Africa - Ciazcon

Ciazcon

Verified Company

Durban, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Currently we are searching for an Executive Assistant for Durban, South Africa.

Responsibilities of this Post:

Provide a full range of personal and executive secretarial support to the Directors including general administration work (as well as MD if required).

Full management of Directors electronic diaries, organising meetings, assessing priority of appointments and reallocation as necessary.
Manage Directors travel arrangements (including visas/accommodation) occasionally extending to teams if necessary.

Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director or behalf of the Director, or other staff as appropriate.

Screen calls, enquiries and requests, and deal with them when appropriate.
Maintain records of Directors contacts.
Completing travel and expense reports for the Directors.
Maintain Directors office systems, including data management and filing.
Assist Director in researching and following up with action on matters which fall within the
Directors responsibility - chasing responses, triggering follow-up action.
Produce documents, briefing papers, advanced excel reports and advanced Powerpoint presentations for the Directors.
Organise meetings/conferences and ensure that Directors are well prepared. Preparing agendas, pre-meeting briefings, meeting papers and taking minutes.

Requirements of this Post:

Grade 12 essential; a Tertiary Qualification in Business Administration and/or a PA Diploma preferred.
Proven work experience in an Executive PA position supporting several Directors.
Possessing excellent communication skills; proficient in both written & spoken English.
Able to multi-task, prioritize work & meet tight deadlines.
Flexible working attitude, team player and able to work under a minimum supervision.
Self-motivated with a high level of integrity.
Advanced computer literacy (MS Office, Excel, PowerPoint).
Attention to detail, well-organized, courteous, conscientious, resourceful and proactive with sense of urgency in completing tasks.