Office Manager - Cape Town, South Africa - Vista Group International Limited

Description

This a fixed term contract from June

• October 2024

Principal Objectives

Key Responsibilities

• Oversee the operation of the reception function and manage all incoming calls
• Efficient operation of the premises; addressing issues with the property by effectively communicating with the building management or landlord(s).
• Assist with the preparation/organisation of all meetings
• Ensure timely payment of all supplier invoices and staff expense claims
• Work with the Office Manager based in London to ensure all travel is booked, confirmed and agreed with staff and the travel agent in accordance with company policies. This will include flights, accommodation, and rental cars
• Take responsibility for ensuring that travelling staff are provided with insurance details, cash as required, correct visas and paperwork
• Keep uptodate with worldwide travel alerts and other significant events that may affect the travel, safety and security of our staff while they are abroad
• Ensure that the master travel schedule is maintained in all places for all travel undertaken
• Plan and coordinate the South African teams internal and external events including annual team events (Christmas Party, Weekend Away) and industry events across the calendar year
• Support the operations, finance, and people & culture teams on an ad hoc basis

Requirements:


Functional relationships with:


Internal:

Managing Director
Business Operations Manager, Technical Operations Director, Client Services Director, Finance Manager
Head Office and Remote Offices


External:

Existing and potential customers
Business partners
Suppliers


Skills, Knowledge, Abilities and Personal Attributes:
Excellent English
Highly computer literate
Excellent Microsoft Office skills, especially Excel, PowerPoint and Word
Organised and detail orientated
Strong negotiation skills and persuasive ability
Proven ability to effectively manage a varied and busy workload and to meet deadlines
Staying energised and upbeat under pressure
Problem solver and self-starter
Ability to develop and maintain good professional working relationships with people at all levels across the company and externally
Friendly, positive personality with excellent written and verbal communication skill


Benefits:

22 days Annual Leave increasing to 25 on the 4th year of service + public holidays

R&R Fridays - half a day off every Friday fully paid

Annual Volunteer day

24 hour Employee Assistance Program services

Private Medical Health coverage

Perkbox, with free perks each month, plus access to range of high street discounts and rewards

Discounted Gym memberships

Health and Wellbeing hub

Team Social Events throughout the year