Office Coordinator - Somerset West, South Africa - Exceed Recruitment and Human Resource Consultants

Exceed Recruitment and Human Resource Consultants

Verified Company

Somerset West, South Africa

4 weeks ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Reference:9397 NB

Consultant:
Nine Broodryk

Take responsibility to act as the first line of contact to clients.
Manage Reception.
Provide administrative support to the whole office.
Filling.
Managing the attendance register of the company.
Diary Management: booking internal and external meetings and administrative duties.
Managing the office and boardrooms.
Take responsibility for all performance related tasks as required by the Board of Director.
Organising lunch for Training (oversee Menus etc.).
Organising lunch for staff (oversee Menus etc.).
Couriers: send and receive.
Assisting in all telephonic queries and internet.
Handling of requests from suppliers.
Management of Petty Cash.
Management of Company Vehicle Log Books.
Take responsibility for stock control
Insurance.
Assisting in all IT queries.
Manage Admin Schedule.
Onboarding & Offboarding of staff members: all necessary completion of documentation, making sure all hardware and software are in order (PC's/Laptops) and adding it onto the System.
HR duties: All staff reports directly to me when off sick (check payspace, follow up on doctors notes etc.).
Manages birthdays, employee of the month awards and work anniversaries of all employees.
Maintenance of all printers as well of toners (including contracts).
Company vehicles: Registrations, services, maintenance and fines.
Manages housekeeping duties: domestic worker reports directly to me.
Take responsibility for the continuous maintenance and management of all office equipment.
Responsible for office maintenance: communicate with contractors.
Responsible for all Body Corporate requests: attending to any property administration when required.
Assisting in all travel and accommodation arrangements (all staff).
Organising all staff functions and team buildings.
Head of the social committee.
Assisting with all conference and tutorial arrangements.
Help sourcing materials for presentation purposes.
Assisting Accounts when absent including taking responsibility for quotations and adding new clients on the system.