Project Management Assistant - Tygervalley, South Africa - TotalEnergies

TotalEnergies

Verified Company

Tygervalley, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Pays
Afrique du Sud

Lieu
South Africa

Lieu de travail
CAPE TOWN-TYGER VALLEY CHAMBERS 2(ZAF)

Société employeur
TotalEnergies Renewables Southern Africa

Domaine
Logistique, Opérations Exploitation

Type de contrat

CDD

Durée du contrat
12

Expérience
Minimum 3 ans

Previous experience in Renewable Energy Independent Power Producers Program (REIPPPP) Project Bidding, Award to Financial Close, Construction and Operations
Good knowledge of EPC Management

National Diploma in Project Management/ Development studies/any equivalent NQF level
Fluent in English and ability to speak/read/write one additional language.
Attention to detail.
Excellent communication and presentation skills with small and large groups
Able to work independently.
Advanced Microsoft Excel skills, Microsoft Teams and Office Suite 365 skills
Proven experience with Electronic Document Management System (EDMS)

Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.

Knowledge of engineering documents and approval processes within projects.
Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
Willingness to travel
A valid Driver's license

Activités
Support to Project Management Officer on all Project Phases:

Bidding
Award to FC
Construction
Operations

EPC Management

Main point of Contact for EPCs and O&Ms.
Record keeping of EPC Meeting Notes.
Maintain database of EPC Track Record and info.
Drafting of
EPC RFP.
Follow up with relevant team members to complete
EPC RFP attachments.
Upload final
EPC RFP and attachments and notify EPC.
Meet with team and EPC to discuss the
EPC RFP overview and requirements.
Check receipt of
EPC RFP Deliverables and follow up on any missing items.
Upload to SharePoint and inform relevant team members for review purposes.
Manage review and evaluation process for shortlisting.

Coordination of EPC/O&M Agreements and maintain version control on SharePoint:

NDA
Bid Bond
Term Sheet/ Heads of Terms
EPC Contract and Schedules
O&M Contract and Schedules
Manage and coordinate the TotalEnergies EPC DD process

Project Trackers & Reporting

Responsible for managing the Project Deliverables List
Updating
Following up with key responsible personnel
Timeline Trackers

EPC RFP

Procurement activities
Assist with RSA Internal Key Component RFP's
Assist with all RSA Internal 3rd Party RFP's
Technical Advisors/Consultants Main Equipment Suppliers Working together with TGP to develop procurement strategies to support Economic Development (ED)
Support PM team
Assist in key deliverables for the weekly Procurement meeting.

Document Control

Audit site Document Control and folder structure
SPV Database and EPC Database
Setting up and maintaining Project Communication System supplied by the EPC Contractor and other role player, including internal distribution, archiving and storage of all incoming and outgoing correspondence.
Setting up and maintaining Project Document Control System supplied by the EPC Contractor, including live archive and storage of all project Information and document.
Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.
Assisting the project team to search and retrieving document/information in the Systems.
Manage SharePoint/Teams Folder Structure and adherence to the requirements
Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager.

Contexte et environnement
TotalEnergies Renewables International is expanding its operations in South Africa. We operate in a highly competitive environment.

The South African Affiliate maintains a high growth rate, both organic and by acquisitions, on a global geographical scope, often relying on tight schedule complex transactions with high financial, legal and execution stakes.

These stakes require coordination with business entities, the Branch and Company.

***TotalEnergies gross low-carbon power generation capacity worldwide is currently close to 10 gigawatts. TotalEnergies targets 35 GW of a renewable generation capacity in 2025 and will continue to expand its business to become a leading international player in renewable energies with a target of 100 GW by 2030.
About TotalEnergies Renewables International Middle-East & Africa (TTE-RI MEA):

Very competitive environment with Tier 1 renewables developers' competitors;
Very large Projects up to 2GWp.
About TotalEnergies Renewables International (TTE-RI):
TERI operates in a strong growth and highly competitive environment.
TERI maintains a high growth rate, both organic and by acquisitions, on a global geographical scope, often relying on tight schedule com