Project Manager - Cape Town, South Africa - Islamic Relief South Africa

Islamic Relief South Africa

Verified Company

Cape Town, South Africa

1 week ago

Posted by:

Thabo Mthembu

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Description

Position Identification

Position Title:
Project Manager

Organisation:
Islamic Relief South Africa 'IRSA'

Location:
Western Cape office

Reports to:
Regional Programmes Coordinator (Western Cape)

Grade:

TBD

Purpose of Position

The Project Manager will play a central role in ensuring that the main elements of the project are achieved in a timely and effective manner.

Key Accountabilities

1.
Project Management

Execute the project according to project plans and objectives
Ensure implementation of the agreedupon funding proposal and revise the proposal and budget over time, if required, based on input and feedback from key stakeholders.
Working closely with individuals and groups supporting the delivery of any activity, determine roles and responsibilities based on activity requirements and timeframes.
Ensure that all the documentation for the project is well managed
Draft and Manage project MOU's, contracts and agreements to ensure good project governance
Work creatively and analytically in a problemsolving environment demonstrating teamwork, innovation and excellence
Report the quality of the work completed with RPC on a regular basis to ensure that it meets the projects standards, targets and objectives
Plan communitybased activities and ensure visibility, mission and values are upheld
Maintain flexibility to any added responsibility in a timely manner
Maintain flexibility to take required work trips to the various projects and areas to ensure the smooth running and success of the project.
Have knowledge of community dynamics
Carry out other duties as required

2.
Financial Management and Controls

Oversee the efficient administration of the project in terms of finances, keeping of records/minutes and other administrative tasks as required.
Provide timely and high quality finance reports to the Line Manager on the results of the process.
Monitor and track budget expenses vs actuals in consultation with Support Officer.
Update the server with all relevant financial documents as per project
Follow up with procurement department for all requests submitted.

3.
Project Monitoring

Communicate progress, risks, expectations, timelines and milestones to appropriate stakeholders.
Establish and maintain a usable and wellcommunicated schedule for all phases of the projects, ensuring effective Monitoring and Evaluation system.
Conducting regular field visits to ensure effective implementation of projects activities.
Provide onsite leadership for project team by building and motivating team members to meet project goals, adhering to their responsibilities and project milestones

4.
Reporting

Provide monthly narrative reports
Develop regular projects updates and timely narrative activity reports, as required.
Monitor and report on a monthly basis actual expenditure and review the budget requirements if need be with line manager and Support Officer
Maintain database management
Qualitative reporting and implementation model ensured

5.
Others

Any other duties assigned by the Programmes head of department or RPC

Key interfaces:

Head of Programs Department
Regional Programmes Coordinator
IRSA departments
Programs team

Educational Qualification:

Relevant University Degree.

Skills & Knowledge Required

Relevant University degree.
Minimum of 3 years successful project management experience in the humanitarian field.
Knowledge of the humanitarian and development sectors, and experience with and knowledge of humanitarian standards.
Proven skills in leading, reporting, analysing and problem solving.
Welldeveloped organizational and planning skills.
Management skills, including strong teambuilding skills.
Able to communicate verbally and written in English.
Good Computer Skills (PowerPoint, Word, Excel, Ms. Project).
Punctuality and respect for rules and procedures.
Able to work independently, i.e. with mínimal supervision and well under pressure.
Must be able to maintain highest level of confidentiality regarding workrelated information and data.

Key Islamic Relief Qualities Required

It is essential that the post holder shows a good understanding and sympathy with Islamic values and principles as well as commitment to IR's vision and mission as per below:

̈
Excellence (Ihsan):Our actions in tackling poverty are marked by excellence in our operations and conduct which are deserving of the people we serve.

̈
Sincerity (Ikhlas):In responding to poverty and suffering our efforts are driven by sincerity to God and the need to fulfil our obligations to humanity

̈
Social Justice (Adl):Our work is founded on enabling people and institutions to fulfil the rights of the poor and vulnerable. We work to empower the dispossessed towards realising their God-given human potential and developing their capabilities and resource