Executive Personal Assistant - Johannesburg, South Africa - Assign Services (Pty) Ltd
Description
Job description/responsibilities:
Job purpose
To provide diary and travel management for the Group Chief Executive Officer and support to the broader personal assistant team.
Duties and responsibilities
- Manage the diaries, meetings and travel arrangements of the Group Chief Executive Officer and 2 other executives.
- Assist the Group Chief Executive Officer and manage output, workflow and office deadlines.
- To support the CEO both administratively and with personal requests/errands
- Coordinate multiple internal and external meetings with ease and efficiency
- Ability and proficiency to manage various programmes such as PowerPoint, Excel a must (tech savvy) such as:
- Develop and maintain Excel spreadsheets and filing systems.
- Compiling relevant information for creation of presentations.
- Prepare agendas as directed and draft minutes of meetings.
- Compile, collate and disseminate board and management packs.
- Screen calls and answer queries where possible or redirect to relevant person within the business.
- Draft, type and dispatch the Group Chief Executive Officer's correspondence as directed.
- Undertake any other duties as requested by the Chief Executive Officer
- SA
- Deal with main board of directors and directors of group companies.
- General understanding of the listed environment
- To project a professional, efficient, and courteous image and work ethic
Working conditions
***This role requires an incumbent that can, from time to time, work overtime and in a highly pressurized work environment.
Job Qualifications, Skills & Experience:
Qualifications:
Grade 12 (Matric). Relevant Secretarial Certificate/Diploma. BA degree would be advantageous.
Experience:
Minimum 5 Years relevant working experience as an Executive Personal Assistant at a JSE listed company or an investment bank or corporate access experience.
Skills:
- Advanced computer literacy proficient in Word (essential), Excel (essential) and PowerPoint (essential)
- Accurate speed typing skills
- Minute taking, shorthand preferable.
- Problem solving and sound judgment.
- Ability to organise and prioritise.
- Utmost attention to detail
- Strong interpersonal communication skills an ability to interact with people at all levels.
- High emotional intelligence
- Capable of working in a pressurized environment able to occasionally work unsociable hours and with an increased workload.
- Ability to multitask.
- Good business sense and able to pick up concepts quickly.
- Strong sense of discretion (ethical approach and commitment towards confidentiality).
- Takes own initiative and is proactive.
- Broader understanding of the investor/broker community (desirable)
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