Operations Assistant - Johannesburg, South Africa - Wasteplan

Wasteplan

Verified Company

Johannesburg, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Job Summary
To provide assistance and administrative support within the Operations Department. Ensure support is provided in such a way that effective planning, organizing and control takes place within the department. Ensure timeous and effective liaison internally and externally with clients, service providers and the operations team.

Responsibilities

Operations support

Ensure all external orders are requested to service providers on Secure Office
Manage all bookings to service providers
Upload all supporting documents onto Secure Office
Manage and update electronic and manual filing of all supporting documents in a timely manner
Assist with quotations required by the relevant Administration Manager / Contract Manager
Check invoices sent by service providers for adhoc and other services
Obtain quotes from service providers (24 hours turnaround time to supplying quote to client / Administration Manager / Contract Manager)
Send proof of delivery for service as requested by clients on a weekly / monthly basis

Administrative responsibilities

File all material collections slips received from sites
File new site costings and keep an updated adhoc sheet to manage site general waste budgets and manage adhoc services
Provide a userfriendly filing system for all service provider invoicing on a monthly basis
Ensure all relevant invoices, documents and reports are uploaded onto MS Teams on a weekly basis

Data capturing

Load all adhoc service requests on Secure Office for invoicing
Followup on availability of disposal / safe disposal certificates and make sure that it is loaded onto the reporting platform by the data department
Scan and send daily paperwork from collections to the data department

Reporting

Ensure effective communication between clients, service providers and the commercial operations team
Ensure effective communication between the finance department and the data department

General assistance

Provide general assistance to Administration Manager, Operations Manager and Contract Managers as requested within the operations department

Requirements:

Minimum Matric or equivalent
1 3 years working experience in a similar role
Relevant qualifications and experience, knowledge and skills
High proficiency in Microsoft Office and Excel is essential
Valid drivers license and own reliable transport preferred
Must be well presented and professional

Employment will be implemented in accordance with the Employment Equity Act.

Only Applicants being considered for the role will be contacted.
**Closing date: 17th July 2023