Dynamic Director Support Professional - Johannesburg - Unique Personnel Ltd

    Unique Personnel  Ltd
    Unique Personnel Ltd Johannesburg

    3 weeks ago

    Default job background
    Administrative

    Job title: Executive Assistant to Managing Director

    Description

    Unique Personnel Ltd is seeking a highly skilled and experienced Executive Assistant to Managing Director.

    Job Description

    • Assist the Managing Director with daily activities, ensuring seamless operation of the office.
    • Provide constant communication and aligning with the Managing Director's requirements, taking instruction and dictation as needed.
    • Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
    • Maintain and manage the Directors schedule, organizing appointments, meetings, and engagements efficiently.
    • Oversee the Directors office operations, including correspondence, document preparation, and meeting materials.
    • Offer remote support, ensuring smooth operations and communication while the Director is away from the office.
    • Provide in-person support at the office in Johannesburg when the Director is present, ensuring seamless support.
    • Act as a key point of contact between the Director and internal/external stakeholders, maintaining professionalism and confidentiality.
    • Handle expense reports, office supplies, and other administrative duties as needed.
    • Collate, manage, and maintain accurate reconciliation of all MDs accounts.
    • Research and ensure that the MDs statutory requirements are met, assist and manage requirement of MD personal home and repairs and maintenance of the property in his absence from Johannesburg.
    • Prepare and execute quotations, sales orders, Confirmations for key clients handle directly by the managing director.
    • Accurately maintain all filing, both paper and electronic at all times.

    Requirements:

    • South African citizen and ID, residing in Johannesburg.
    • Matric essential (Preference will be given to a candidate with related tertiary education).
    • Current, valid, legal South African drivers licence and reliable transport.
    • Min 10 years PA/Executive Assistant experience in managing the activities of a busy managing Director (including shorthand, travel bookings etc.).
    • Excellent communication skills at all levels and have excellent command of the English language including spelling, grammar and punctuation.
    • Highly computer literate, and exceptional advanced proficiency in MS office.
    • Knowledge of Office Management Systems and procedures.
    • Strong personality and ability to hold conversation with Directors guests and visitors.
    • SYSPRO experience is advantageous.
    • Exceptional discretion and confidentiality, attention to detail and accuracy is essential and necessary, and all tasks must be carried out to the highest standards.


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