Finance and Human Resources Administrator Market related - Kempton Park - Gloei Technolgies (Pty) Ltd

    Gloei Technolgies (Pty) Ltd
    Gloei Technolgies (Pty) Ltd Kempton Park

    5 days ago

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    Description

    Job Title: Finance and Human Resources Administrator

    The company, a leader in perishable logistics, is seeking an experienced Finance and Human Resources Administrator to join their administration team.

    Duties & Responsibilities

    Primary Responsibilities:

    • Receiving and processing supplier invoices via email or physical delivery.
    • Scanning and saving invoices on the common drive daily.
    • Processing supplier invoices in the accounting system to various general ledger codes and supplier accounts.
    • Maintaining a daily list of outstanding supplier invoices for payments.
    • Conducting monthly supplier reconciliations.
    • Ensuring all use of diesel/printers is invoiced out to relevant parties at the end of every month.
    • Downloading printer usage details for monthly invoicing.
    • Matching payments to supplier invoices in general supplier accounts and the supplier COD account.
    • Contacting suppliers for invoices with discrepancies or issues.
    • Updating the supplier payments Excel spreadsheet.
    • Loading payment requests from employees on the banking system.
    • Numbering and checking cashbook allocations.
    • Saving proof of payments from the banking system.
    • Preparing customer invoices as required by differing departments.
    • Loading VAT release payments to SARS e-filing website.
    • Saving documents received from the border on the common drive.
    • Verifying manifest sent from the border team for accurate invoicing.
    • Creating and sending invoices in the Easyclear system.
    • Retrieving and opening post addressed to the company.
    • Assisting with credit applications and other company requirements.
    • Receiving, counting, and recording cash requested by the road freight team.
    • Filing and scanning digital copies of slips and notes.
    • Sending reminders for overdue payments or service providers.
    • Ensuring physical and digital files are up-to-date.
    • Matching open items on customer accounts and assisting with customer statements.
    • Assisting with bringing invoices from Easyclear into Pastel system.
    • Saving bank statements to the drive for all companies and bank accounts.
    • Assisting with petty cash and cashbook during month-end.
    • Tracking maintenance and repairs done on trucks.
    • Handling and tracking department customer claims against the company.
    • Compiling letters for distribution regarding claims in process.
    • Assisting with ordering stationery and checking deliveries.
    • Setting up new employees and completing business documents.

    Desired Experience & Qualification

    Experience:

    • Excellent bookkeeping and administration skills.
    • Proficient in Excel.
    • Ability to multitask.
    • Some legal background.

    Qualification:

    • Matric.
    • Bookkeeping or any related qualification.

    Package & Remuneration

    Market-related salary and benefits package.

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