Contract and Procurement Manager - Cape Town, South Africa - The Cape Town Labour Consultants

Description

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Contract and Procurement Specialist

SITUATION IN ORGANISATION

Reports to:
Contract and Procurement Manager


Reporting positions:
None


ACTIVITIES
The Job holder assists the Manager, TGP as well as the local entity and participates to the processes of contracts and procurement entity by performing the following tasks:

Work closely with the technical entities to create the contracts dossier, develop a clear definition of contractual responsibilities and discuss the agenda including: Validation of contracts strategy, Negotiation and analysis of commercial bids, Participation in recommendations to award, ETC.

Adapt standard and template documents to local conditions
Provide professional advice and guidance to all contract owners/entities with respect to contractual matters
Liaise with C&P Methods/planning/market and TGP for reporting and statistics matters
Keep informed of best practices in contracts procedures for improvement of contracts practices in The Company
Use frame agreements signed by shareholders
Ensure follow-through of compliance due diligence for suppliers and representatives in line with Anti-Corruption Policy.

The job holder executes the following contracts activities

Prepare and maintain an up-to-date list of qualified contractors/suppliers/potential tenders/contracts with updated information in order to perform market studies; analyze and assess all possible answers from the market

Participate to the validation of the contracts strategy through: Arranging and attending Contracts Committee Meetings, Pre-qualifying bidders, Defining target prices, Defining criteria for evaluation

Establish CFT commercial documents:
Prepare and send out the dossiers of pre-consultation and Standard or Complex invitations to bid, Verify the alignment (HSE clauses, Company rules, Procedures, etc), Instructions and applicable legislation when issuing all technical contracts and when drafting contractual and commercial terms and conditions, Verify the Terms & Conditions (standard, general and financial), Compose contracts from standard contracts or without standard contract and create outline agreements:
Conduct the Terms and Conditions bid analysis and negotiation
Conduct the commercial bid analysis and negotiation thereby creating a clear definition of responsibilities and documents together with the DUET (with technical entities)
Participate in recommendations to award through contracts Committees or DOA award validation and tracing of tender documents
Participate in the signing of formal document after approval from authorities and partners and clarification of rights and obligations of both signing parties according to DOA
Input all contracts/suppliers data/documents in the contracts and suppliers database
Handover contracts to the contract Partners' Entities
Prepare files for the settlement of lawsuits in relation with the juridical, insurance and financial department
Monitor on-going contracts status, participate to claims, amendments and contract renewal discussions and Review supplier's performance with the Duet (with technical entities)

The Job holder adheres to the H&SE rules
Be in constant alignment with H&SE company rules, Procedures, Instructions and applicable legislation
Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations


ACTIVITIES / HSE ASPECTS
Comply with HSE policies,
Actively participate and contribute to affiliate and company HSE objectives,
Participates to HSE trainings and simulated exercises when required,
Communicates to HSE dept. all situations of risks, accidents, near-accidents in The Company;

CONTEXT AND ENVIRONMENT
Regular interaction with a number of divisions/departments in The Company
Interaction with internal and external parties; staff, contractors etc.
Maintain vigilant respect of local laws and regulations.
Work in accordance with Company rules, procedures and policies


ACCOUNTABILITIES
To produce contractual documents according to company procedures and ethics
To provide a quality, cost-effective and time efficient contracts service to Partner entities together with TGP.
To participate in the optimization of the economic performance of the operations conducted in The Company


QUALIFICATIONS / EXPERIENCE REQUIRED

Contract and Procurement competencies
Intermediate level in Contracts technical Competencies required

Contract and Procurement tools certification required

Demonstrable general knowledge and understanding of commercial, legal and insurance issues affecting The Company in general


Qualification and background
Completed Degree/National Diploma in Commerce, Supply Chain, Logistics, Business

Management

Professional experience: 5 to 10 years within the Mining, Oil and Ga