Event Planning Executive - Cape Town, South Africa - Marriott International, Inc

Marriott International, Inc

Verified Company

Cape Town, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Job Number

Job Category Food and Beverage & Culinary

Location The Westin Cape Town, Convention Square, Cape Town, South Africa, South Africa VIEW ON MAP

Schedule Full-Time

Located Remotely? N

Relocation? N

Position Type Non-Management

What We offer:

Market related salary
Learning and development opportunities through online platforms, on the job trainings and classroombased courses
Discounts on hotel rooms, food and beverage and spa in Marriott International portfolio
Wellbeing activities and sustainability initiatives through the Take Care and 360° programs
On Property Café
Medical Aid Company
Provident Fund Company Benefits
Associate Uniform and Laundry service thereof
Employee Wellbeing Programme

Required Experience & Qualifications:

A recognised qualification in Event Management / Hotel Management preferable
Minimum two years' group booking and eventing experience
Extensive reservations/banqueting sales experience
People centric with a strong focus on the Guest experience
Ability to work within a pressurized environment
Ability to work within a pressurized environment
Extensive working knowledge of Fidelio Opera/ Sales & Catering
Professional and pleasant disposition
Strong leadership and interpersonal skills essential
Strong planning and organizing skills to meet deadlines with regards to operational requirements essential
Strong and effective communication, problem solving and decision making skills at all levels essential
Opera systems knowledge
Ability to use Initiative and be proactive and selfmotivated
Proficient in Microsoft Office Package
Ability to use Initiative and be proactive and selfdriven
Ability to work without supervision and within a team
Attention to detail pertaining to area of responsibility
Required to work as per operational requirements

Key Responsibilities:

Complete all daily duties as set out in departmental duties and requirements.
Perform and administrative function pertaining to sourcing quotations, contracts / pro forma invoices and ensure that confirmation and deposits are received according to contract specifications and liaising with independent suppliers when necessary based on the client's requirements inclusive of technical companies, translation facilities, décor companies, entertainment, exhibition stand builders etc.
Liaise directly with relevant departments within the hotel to obtain rates and to ensure that all parties are aware of forthcoming events.
Ensure that all quotations are followed up on a regular basis in order to ensure maximum usage of the conference facilities.
Liaise with the client and attend on site meetings in order to discuss the events.
Compile function sheets for distribution and ensure relevant details are obtained from the client advising and assisting them if necessary.
Participate in meetings with the operations team to discuss the forthcoming events to ensure a smooth handover.
Attend to any queries from the client during the event should the operations team require assistance.
Follow up post conference to ensure customer satisfaction.
Liaise with relevant departments pertaining to function accounts and ensure that the client is in receipt of necessary documentation.
Conduct telemarketing to follow up on new business / current clients.
Posting & reconciling of charges related to the group/event and ensure accounts are closed timeously. Commission & Bonvoy point administration
Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, peoplefirst culture. We are committed to nondiscrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law._