HR Business Partner - Midrand - Ultra Personnel

Description

Job Purpose

To provide HR Business Partner (HRBP) services and handle specific HR projects within the group, to achieve the group's goals and strategic objectives on a sustainable basis.

Be accountable for full compliance in line with local legislation, company policies and procedures.

Effective Business Partnering

Coach, build, enable manager capability and effectiveness by ensuring that practices and processes are aligned with the business and HR strategies.

Act as business partner locally and for FWA, facilitator, trusted advisor and coach on all HR related issues for the businesses, under the guidance of the HR Manager and/or designate.

• Coach managers to effectively drive execution of annual and daily processes:
• Performance Management
• Annual Compensation processes in alignment with globally practices
• Talent Acquisition (i.e. recruitment, offers, onboarding etc)
• Talent Management Process, succession planning, performance management process
• Change Management

Ensure HR Administration excellence across all operations and functions within the Business Unit.

Support the Business with appropriate HR practices to facilitate business transformation.

Actively build relationships and network with business team and line management through communicating appropriately and proactively providing solutions to address business needs.

Work with line managers to identify key trends, shifts or issues relating to people that impact on strategy delivery and ensure that an effective HR plan is in place address these issues.

Learning & Development

Facilitate the WSP/ATR process by collating data on relevant spreadsheet.

Ensure completed plan is submitted by end April of each year (as per SETA reporting timelines).

Apply for relevant Discretionary Grants (DG) during the appropriate windows.

Ensure that relevant deliverables (reports) for DGs are submitted to SETR by submission date/s.

Ensures Skills Development is optimised through Learnerships and proper administration and recording of all training interventions.

Implement a Skills Matrix for all employees and maintain the database.

Plan all training sessions (Internal & External) in line with Skills Matrix and Training Budget.

Standardise non-GMP training reporting to HR Department.

Manage the training on-line system via the e-LMS system.

Learnership: Delivering the yearly Sales Learnership (On-boarding, Graduation, Off-boarding, absorption into the business).

Recruitment/ Talent Management/ Success planning

Implement, drive and manage a fair and consistent recruitment practice that is aligned to the EE Act.

Manage the engagement of successful candidates by ensuring that all the required documents are completed and signed and processed through Payroll.

Recruit, select and place candidates in terms of agreed recruitment and selection process and turnaround times required.

Create HR documentation such as employee contracts and ad hoc letters.

Industrial Relations

Provide advice and support to Line Managers on Disciplinary and Grievance matters.

Ensures full HR / IR compliance with all labour related (and other relevant) legislation, including BCEA, LRA, SDA, OHASA, etc.

Facilitate adherence to HR policies and procedures.

Management of Performance Improvement Plans (PIP).

Corporate Social Initiatives (CSI)

Run initiatives a minimum of once a quarter.

Manage and maintain relationships with the relevant beneficiaries and/or key Stakeholders.

HR Governance

Provide requested HR information for all Internal and External audits (Deloitte/ PWC/ QA/ COIDA/ Dept of Labour audits and site visits).

Own the process of assessing and submitting documentation for HR Audits.

Submit information for Compensation & Benefit Bench Marking processes as well as identify and recommend areas of opportunity to improve.

Payroll

Solid understanding of reconciling billings: Discovery Medical Aid/ AF Pension and Provident Fund.

Understand and process end-to-end Disability Claims and Funeral Claims.

Review monthly payroll and verify input against instructions from the FWA team.

Review and ensure sign off by relevant parties of the monthly payroll variances against the input.

HR Digital/ Systems

Ensure that data on Bamboo HR is up to date, assisting with HR related Informetica queries.

Custodian of the Performance Management System, Collaborator.

HR Digital Components: Surveys/presentations/systems.

Policies and Procedures

Redrafting and revising all HR policies and procedures, in line with the Business needs, current legislation and best market practice.

Track updates and make changes (if necessary) before specified expiry dates.

Generate Change Control (CCs) for all policy updates, revisions, etc.

Qualifying Requirements

Pre-requisite related bachelors degree.

Post-graduate qualification advantageous, specialising in HR/ Industrial or Organisational Psychology.

Minimum 4 - 6 years HR experience within the pharmaceutical/ medical or FMCG industry for a multinational organisation.

Minimum 5 years senior HRBP/ HR Management experience.

Embodies Values and Behaviours in all internal and external interactions.

Proven track record of all HR audit submissions and WSP/ATR for CHIETA submissions, will secure.

Drive for excellence, ability to manage complexity and change management dynamics.

Ability to work and manage in a virtual environment.

Excellent interpersonal skills, analytical skills, strong self-drive, high level of perseverance and patience, good interdependent partnering skills, listening skills, communication skills.

Time management, service orientation, integrity, confidentiality, assertiveness, attention to detail, reliable, enthusiastic, effective approach to team working, focused, consistent, accountable, self-management, committed.

Ability to prioritise and organise workload effectively within a changing environment.

Work independently with a high degree of responsibility.

Work well under pressure and to deadlines.

Excellent ability to relate with a multicultural team and drive to build a diverse workforce with a good mix of gender and nationality diversity.

Willingness to develop personal skills and take wider responsibility.

Lead by example in managing stress and pressure appropriately.

Being flexible to the needs of the changing environment, plan priorities, following through to ensure that quality standards of own work is consistently and accurately maintained.

Take ownership and accountability for tasks and activities and demonstrate effective self-management.

Strong Employment Equity and commercial experience.

Must have experience working with the Top Employer accreditation.

Solid understanding of Payroll.

Our Forensics Factory will be apart of this role, so having some understanding of factory will be good.