Programme Administrator - Pinetown, South Africa - NACOSA

Verified Company
Pinetown, South Africa

1 month ago

Thabo Mthembu

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Thabo Mthembu

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NACOSA is looking for a suitably qualified individual to support the relevant programme managers and team with daily clerical tasks.

Born out of a movement to draft the first national strategic plan for AIDS, NACOSA has played an important role in mobilising an effective, multi-sectoral response to HIV, AIDS and TB - South Africa's main public health challenges.

NACOSA is now a leading community service organisation, working collectively to build strong, equal and healthy communities free from the burden of HIV, AIDS, TB and GBV.

We do this by
strengthening community systems,
mobilising and managing resources, facilitating networking and collaborations,
providing and enabling access to services and
advocating, learning and sharing collectively.

NACOSA works at all levels - from international agencies, the corporate sector, research institutions and government, right though to local services and small, community groups.


  • Manage Programme team Calendar of Events, e.g. Key meetings; Training Calendar
  • Assist with procurement administration, including obtaining quotes from suppliers for programme related services, submitting invoices to Finance.
  • Assist with locating venues for implementation sessions within selected communities.
  • Assist with keeping a logbook register (i.e., Refreshments being disbursed to participants, disbursement of airtime or data to the programme team etc.)
  • Delivery of snack packs to communitybased sites.
  • Develop and maintain a network of working level external contacts.
  • Liaison with third parties (i.e., caterers, venues) as required.
  • Assemble materials (stationery, printing, etc.) for meetings and trainings.
  • Arrange and take notes (formal minutes) for meetings.
  • Document management and filing, including electronic filing on central database (e.g. Cloud/Server)
  • Maintain office supplies and equipment inventory as required.
  • Maintain administrative records including meeting minutes and reports.
  • Adhoc duties as required by the project, including going to the post office, bank, shops.
  • Post matric qualification in Office/Business Administration Diploma or Degree.
  • 2 years Administrative and/or PA experience.
  • Knowledge of office management systems and procedures.
  • Strong computer knowledge (Excel, Word and PowerPoint, Emails, Internet).
  • Previous experience arranging flight bookings and coordinating training logistics.
  • Excellent verbal and written communication skills
  • A working background in the NGO field will be advantages.
  • Detail
- orientated and highly organised

  • Valid South African unendorsed driver's license and minimum 2 years driving experience. (nonnegotiable)

Personal Competencies

  • Sound interpersonal relations and professional customer service orientation.
  • Ability to multitask, prioritize effectively and work under pressure.
  • Attention to details.
  • Strong organisational and problemsolving skills.


  • NACOSA respects the privacy of its stakeholders and will treat all personal information provided in line with our recruitment policy and in accordance with the Protection of Personal Information Act.

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