Technical Administrator - Paarl, South Africa - Warshay Investment Pty Ltd t/a KWV

Warshay Investment Pty Ltd t/a KWV

Verified Company

Paarl, South Africa

1 week ago

Posted by:

Thabo Mthembu

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Description

Technical Administrator

REF:
TA0116

Job grade:12

Department:
Technical Services

Reporting to:
Maintenance Planner

Division:
Operations

Location:
Paarl

Purpose:

The Technical Administrator incumbent's main role is to provide effective and efficient maintenance administrative services and support to the Maintenance Manager and the Business Unit (Technical Services).

Minimum Requirements:

Grade 12 (Matric)
Tertiary administrative qualification.
At least 3 years' experience in administrative environment.
SAP Experience
Sound financial background

Skills Required:

Intermediate excel skills
Financial Management
Valid driver's license.
Solution orientated
Ability to work under pressure
Report writing skills.
Good verbal and written communication skills with the ability to interact at various levels (Afrikaans & English)
Above average administrative skills and sound interpersonal relationships
Accuracy and attention to detail.
Assertive and capable of functioning independently and under pressure
Good planning and organising skills.
Experience in maintenance environment.

Job Summary:

Create purchase requisitions within the set timeframe hourly.
100% Adherence to the purchase order process. Workshop admin and monthly reports always up to date and complete.
Skills and training registers up to date and completed.
Schedule SHE meetings and ensure minutes and documents filed and up to date.
Equipment manuals filed and maintained.
ISO room in place and maintained with all documentations e.g. service reports, legal certificates, calibration certificates etc.
Ensure that workshop team leave are captured and up to date monthly.
Ensure KRONO's time schedules are accurate and overtime and callouts have been processed and approved.
Prepare and ensure internal and external audits for workshop are in place, maintained, monitored, evaluated and reported on.
Prepare and ensure PRP and OPRP audits are in place, maintained, monitored, evaluated and reported on.
100% Adherence to Work Orders process, by creating / closing work orders for Technical Department Paarl and Worcester(TECO and CONFIRM).
Ensure work orders are filed according to dates and planner groups.
Ensure all admin documents are in place and accessible to the rest of the team.
Ensure vehicle documentation are in place, services and maintenance are scheduled.
Capturing MDT1 Minutes and all data it contains.
Goods receipt invoices on a daily basis.
Monitor and execute the department's monthlyallocated budget.
Create Extraordinary and Capex requisitions upon requests.
Monthly budget allocation feedback on overspends and underspend.
Monitor and scheduled LP Gas and FFS Oil intake.
Monitor and report on annual purchase orders for the plant.

Closing date
: 23 January 2023

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Application Deadline: 2023/01/23