Receptionist/Personal Assistant - Sandton - Curiska

    Curiska
    Curiska Sandton

    20 hours ago

    Default job background
    Description

    Hiring: Personal Assistant/Receptionist

    Location: initially based in Snadton and then to move the new premises in Kempton Park.

    Resposnibilities.

    Communication and Correspondence:

    Answering and Managing Calls: Handling incoming calls, taking messages, and directing calls to the appropriate extensions.

    Email Management: Sorting, distributing, and responding to emails.

    Mail Handling: Receiving, sorting, and distributing incoming mail and packages. Preparing outgoing mail.

    Front Desk Management:

    Greeting Visitors: Welcoming clients, customers, and other visitors in a professional and friendly manner.

    Visitor Management: Visitor screening and ensuring security protocols are followed.

    Answering Inquiries: Providing information to visitors and directing them to the appropriate person or department.

    Maintaining Reception Area: Keeping the reception area tidy and organized, ensuring it presents a positive image of the company.

    Maintaining general office area: Ensuring that the entire office is clean and organised on a daily basis.

    Administrative Tasks:

    Scheduling and Appointments: Scheduling meetings, booking conference/Boardrooms, and managing calendars.

    Data Entry and Record Keeping: Entering data into computer systems, maintaining records, and filing documents.

    Ordering Supplies: Monitoring office supplies and placing orders when necessary.

    Preparing Documents: Creating and formatting documents, such as letters, memos, and reports on request.

    Travel Arrangements: Booking travel and accommodation for staff.

    Basic Accounting: Processing invoices and expenses.

    Co-ordinate multiple internal and external meetings with ease and efficiency.

    Other Duties:

    Providing refreshments: Offering tea, coffee, or other refreshments to visitors, arranging meeting snacks when required.

    Handling complaints: Addressing visitor complaints or concerns in a professional manner.

    Liaising with other departments: Communicating with other departments to ensure smooth operations.

    Assisting with events: Helping to organize company events or meetings

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