Contract Manager - Johannesburg, South Africa - Tsebo Group

Tsebo Group

Verified Company

Johannesburg, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

About Us:

Tsebo Facilities Solution is looking for a Contract Manager o provide professional and efficient supply chain support to Operations that enables Tsebo and Client Assurance and delivers in scope Service and contract Commercial outcomes.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity.

We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more.

Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients' needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Duties & Responsibilities:

Operational/Contract Supply Chain Assurance

Ensure subcontracts meet Tsebo policy and Client Assurance requirements, for example but not limited to ABAC, 37.2, HSE, Modern Slavery etc.
Ensure subcontracts are up to date and signed
Maintain an up to to subcontract dabase in requisite platforms, such as sharepoint portal.
Ensure up to date screening, onboarding and offboarding of all subcontractor employees according to Tsebo and Client Assurance requirements.
File invoices and correspondence in a methodical manner for easy access.
Respond to supplier payment queries.

Operational Sub-contractor Database

Create/matinain an Operational subcontractor database, per Country, Region, Town, Commodity/Service
Adopt subcontractors onto Tsebo systems
Source and adopt alternative subcontractors to drive efficiency and service improvement

Operational/Contract Efficiencies & Growth

Negotiate Service Level Agreements aligned to Tsebo and Client Operational Specifications
Negotiate Rate Cards including PPMs, labour, travel, consumables
Negotiate warranties
Actively identify repeat failures/callouts via regular invoice sampling
Actively identify and valuate opportunities for self performance.
Engage with wider Tsebo subsidiaries/entities to enable self performance
Identify and drive conversion of Managing Agent to Principal subcontracts
Negotiate Regional Operational contract specific subcontractor agreements

Operational Contract Management

Preempt subcontract renewals
Responsible for contract/site specific communication to subcontractors.
Manage and implement, with Commercial, contract escalations and terminations
Implement & keep up to date, with Operations support, contract SLA's
Support Change Notes, upsells, downsells, site closures, new sites from a Contract and Subcontractor perspective

Recurring Contracts:

Assist Operations as go between with central sourcing/procurement and Finance
Ensure that the necessary documents are attached to every supplier invoice where applicable as follows, goods and services received note, delivery note/job card, purchase order and quotation.
Control and keep up to date recurring billing schedules for Finance
Check supplier invoice to purchase order and goods received voucher to verify correctness of quantity and price.
Check correctness of general ledger allocation and coding of invoices against bill of quantities.
Signoff all invoices in respect of orders pertaining to services rendered.
Send invoices timeously in accordance with TFS company policies and procedures to TFS Head Office Finance taking due cognisance of due dates for payment and closing of General Ledger.
At monthend reconcile passthrough costs on download from Onkey against passthrough costs captured in GL.
Prepare a summary according to client requirements of all passthrough costs to be handed to client for invoicing purposes after receiving invoice and schedule from head office.
Prepare journals based on review of cost allocations
Prepare all commercial reports and submit to clients as per agreed timelines.
Prepare month end reports for commercial review

Sub-contractor Performance Management:

Develop Client Operation specific subcontractor performance management methodology
Drive and oversee subcontractor performance management methodology implementation across Operations
Actively engage with key Operational subcontractors wrt performance, screening and invoicing issues / challenges & interventions
Ensure Tsebo and Contract Processes and Procedures wrt Supply Chain are rolled out to all geographies

ISO 9001; 14001 & Quality, Environmental and Health & Safety Standards

Adhere to the DSFM's Safety, Health, Environmental and Quality (SHEQ) Management System's Policies & Procedures of as applicable to this position.

Ad Hoc
Any reasonable action requested by management.

Skills and Competencies: