Admin Assistant - Centurion, South Africa - NACOSA

NACOSA

Verified Company

Centurion, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

THE KEY PERFORMANCE AREAS OF THE ROLE ARE:

Day to day office support and administration assistance to the Programme Specialist and programme team
Assist with procurement administration, including obtaining quotes from suppliers for programme related services, submitting invoices to finance
Assist with transporting supplies, equipment, commodities and collection of documents from the field
Assist with locating venues for implementation sessions within selected communities.
Assist with keeping a logbook register (refreshments being disbursed to participants, disbursement of airtime or data to the programme team)
Develop and maintain a network of working level external contacts.
Liaison with third parties (i.e. caterers, venues) as required.
Assemble materials (stationery, printing, etc.) for meetings and trainings.
Document management and filing, including electronic filing on central database.
Maintain office supplies and equipment inventory as required.
Maintain administrative records including meeting minutes and reports.
Maintain programme team calendar of events, key meetings; training calendar.
Supply chain monitoring of key commodities for programme interventions.
Adhoc duties as required by the project.

REQUIRED QUALIFICATIONS, SKILLS AND EXPERIENCE

Matric certificate or equivalent NQF qualification.
An Office/Business Administration Certificate or Diploma would be a strong recommendation.
Minimum of 2 years Administrative and / or PA experience.
Strong computer knowledge (Excel, Word and PowerPoint, Emails, Internet).
Previous experience arranging flight bookings, finance admin, procurement and training logistics.
Be fully conversant in spoken and written English and be able to communicate at ease with all levels of staff and clients.
Experience working in NGO/NPO field will be advantageous
Strong attention to detail and meticulous organizational skills.
Valid driver's license and own vehicle

PERSONAL COMPETENCIES