Contract Specialist - Centurion, South Africa - Exxaro Recruitment

Exxaro Recruitment

Verified Company

Centurion, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Job Advert Summary:

PURPOSE:

To manage, coordinate and administer contracts with suppliers.
To assist the Manager, Group Contracts and Procurement with improving contract coverage and achieving commercial savings.

MAJOR CHALLENGES:

Providing a contract management service to multiple Business Units, for multiple commodities.
Continuous pressure exists on continuously improving in terms of cost effectiveness, innovation and productivity.
Turnaround times of contract establishment and Statement of Work.
Maintaining and effectively executing high volumes of users demands and active contracts.

Minimum Requirements:

QUALIFICATIONS:

B Degree (Relevant) (Essential/Minimum)
Certificate First Line Management (Essential/Minimum)

EXPERIENCE:

3-5 years Relevant supply chain or related; procurement, contract management experience. Adept in working with MS Office, various databases and contract management systems. Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa). (Essential/Minimum) Operational

REQUIREMENTS:

Psychometric Assessment (Essential/Minimum)
Certificate of Fitness (Essential/Minimum)
Competence: MS Office Relevant Package (Essential/Minimum)

Duties & Responsibilities:

Best Practice and Knowledge Management

Identify and support the implementation of process and system enhancements to continuously improve contract management process
Study/research best practice processes and benchmark the Company processes at regular intervals
Assist in mitigating risk in terms of contractual exposure to the Company

Business Partner Enablement

Identify, evaluate and support business partners/endusers to develop disciplined sourcing execution capabilities
Provide process advice to business partners/endusers through in

- transaction guidance and support

Working with various internal and external stakeholders to expand and enrich supply chain content

Compliance, Governance and Assurance

Ensure supplier stakeholders comply with relevant regulatory requirements
Consolidate reports and provide feedback to the Manager, Group Contracts and Procurement on appropriate contract management reporting and governance requirements
Collaborate and communicate with suppliers
Implement portfolio targets in alignment with legislation and charters (e.g. Mining Charter, Broad Based Black Economic Empowerment (BBBEE), etc.)
Provide guidance to stakeholders to ensure adherence to all policies, procedures, standards and guidelines
Ensure supplier stakeholders comply with relevant regulatory requirements
Consolidate reports and provide feedback to Contracts Manager on appropriate contract management reporting and governance requirements
Provide effective advice to the wider organisation on contract/agreement entitlements, obligations, and purchasing methods and quantities

Contract Management

Compile and manage contracts with service providers
In conjunction with internal stakeholders, ensure that all relevant category strategies and governance requirements are met
Negotiate, conclude and administer contracts throughout the contract lifecycle
Evaluate contractual terms and condition and provide recommendations
Responsible for the proactive management of contract lifecycle milestones for a portfolio of contracts
Evaluate contract stipulations and provide recommendations
Communicate and ensure adherence to contractual rights and obligations
Investigate the need for contract extensions and terminate contractual relationship upon completion if required
Obtain approval for relevant contracts and documentation in line with governance requirements and departmental budgetary stipulations
Responsible for safekeeping and retention of contractual documentation in accordance with Group standards and policies
Manage the end to end contract management process
Develop and implement contracting portfolio project plans
Develop, socialise and implement contracting strategies
Ensure all contracting plans incorporate and address Social and Labour Plans (SLP's), Mining Charter and BBBEE preferential procurement objectives
Compile tender documentation, issue Request for Quote (RFQ), adjudicate tenders in collaboration with technical and commercial specialists
Ensure guidance and planning to contract modifications, price adjustments and contract close out
Communicate and ensure adherence to contractual rights and obligations
Contribute to supplier development including Local Economic Development
Develop and maintain key supplier agreements with a continuing focus on efficiency gains
Identify opportunities for cost savings through product substitution, market testing, or other means
Actively participate in organisation planning as it relates to procurement activities