Human Capital Administrator - Sandton - Catch Recruit

Description

Job Purpose:

To support all talent management operations and activities within the business ensuring the business remains both an employer of choice and a high performing organization.

Key Responsibilities:

• Employee Relations management
• Assist and resolve employee queries, requests, and concerns
• Handle conflict management and mediation
• Support internal communication
• Provide counseling and coaching on personal and business-related matters
• Advise management on internal processes, policies, procedures, labor law, and employee relationship management

Including labour relations processes as per Company policy and SA labour law such as:

• Compilation of warnings
• Management of grievance processes
• Preparation of necessary paperwork

Minute-taking during consultations/meetings, HR system management (DNA), submitting payroll information to the Payroll Administrator, assist with the review for the payroll input and any queries emanating from the input. Handle leave queries, capture and manage training, performance, and IR data in the DNA ESS system.

Provide monthly employee headcount reports to Finance, draw and analyze system reports as required, update company organogram and telephone list. Accountable for recruitment and onboarding process, manage the relationship with external recruitment agencies where positions are to be filled.

Receive and review candidate submissions prior to submitting them to the hiring manager for review, arrange interviews as required and provide feedback to external recruitment agencies/candidates.

Preparation of employment agreements for new employees, monitoring that new agreements are signed and filed in the employee folder. Requesting all the recruitment/onboarding verification checks if the recruitment is not done via an agency.

Ensure all documentation for a new employee is complete and filed in the employee folder. Manage Group Life Benefits with third-party provider, employee exit procedures ensure resignations and termination paperwork is complete and submitted to payroll.

Manage Company Employment Equity, co-ordinate committee meetings, minute meetings, ensure committee documentation is signed, complete all forms for DoL. Manage the regulatory submissions, manage the annual calendar for regulatory reporting/submissions to ensure deadlines are not missed.

Prepare and submit the annual Employment Equity data, prepare and submit the annual ROE data. Manage Department of Labour Inspections, manage and submit any Injury on Duty claims.

Complete HR tasks on key strategic projects to ensure successful implementation, ongoing engagement with business partners to ensure alignment with key processes, set-up and conduct HR surveys as required.

Assist with training and development, content creation, assist with updating and maintaining the Learning Management System. Compile and check data/information for Company newsletter and presentations.

Work closely with management and employees to improve work relationships, build morale and increase productivity and retention. Champion Company culture and values, research HR trends and best practice to suggest new HR strategies.

Requirements:

• MATRIC
• Relevant Tertiary qualification preferably an HR Diploma OR Degree
• A minimum of three (3) years experience in a similar position

Tech Requirements:

• Own transport and valid drivers license
• Excelent time management, well organized and planned i.e., deadline driven and able to prioritize a high workload
• Excelent attention to detail
• Above average computer literacy in MS Word, Excel, Outlook and PowerPoint
• Customer Service orientated
• Can manage a high stress and pressurized environment
• Excelent communication skills (able to communicate with a diverse range of people at all levels of an organization)
• Business writing skills are important
• Excelent people skills and EQ
• Must be willing to go the extra mile
• Technology driven
• BASIC CALCULATIONS (ABILITY TO WORK WITH NUMBERS)
• SELF-ACTUALIZATION (CAPACITY TO ASSERT ONESELF)
• MOTIVATION (ABILITY TO MOTIVATE OTHERS)
• Negotiation (in a spirit of co-operation with the aim of an amicable outcome)
• Tactful and diplomatic (courteous and respectful manner)
• EXCELLENCE ORIENTATION (SET AND ACHIEVE HIGH STANDARDS & ONGOING IMPROVEMENT)
• FEEDBACK (PROVIDE POSITIVE, HELPFUL & PRODUCTIVE FEEDBACK)
• LIAISON (ESTABLISH EFFECTIVE PERSONAL CONTACT / CHANNEL FOR COMMUNICATION BETWEEN PARTIES)
• WRITTEN AND VERBAL COMMUNICATION (CONVEY INFORMATION THROUGH WRITTEN / VERBAL INSTRUCTION)
• DECISIVENESS (ABILITY TO MAKE DECISIONS, RENDER JUDGMENT, TAKE ACTION & APPLY CORRECTIVE MEASURES)
• EVALUATING (ASK QUESTIONS, ANALYZE, GIVE ATTENTION TO, AND ATTEND TO DETAIL)
• Attributes Mature and outgoing individual, Well-groomed and highly presentable, Well organised individual with a high attention to detail, Positive individual, High level of energy, Self-driven and willing to go the extra mile, A high level of perseverance Be patient, tolerant and diplomatic Ability to work as part of a team Analytical thinker Problem Solver