Administrator - Montague Gardens, South Africa - Red Rock Recruitment

Red Rock Recruitment
Red Rock Recruitment
Verified Company
Montague Gardens, South Africa

1 week ago

Thabo Mthembu

Posted by:

Thabo Mthembu

beBee Recruiter
Description

Western Cape, CPT - CBD
R R 8500 Monthly Cost To Company (Market related, Negotiable)

Our client is looking to employ an Administrator to start soonest.

Industry knowledge of the Motor Vehicle Industry will count highly in your favour.


Hours of work:


  • Monday to Friday: 07h00 to 17h00
  • Saturdays: 08h00 to 13h00

Main Duties:


Customer Payments:


  • Strictly comply with the company's payment rules, i.e., Cash and Credit Cards and certain fleet cards are the only methods accepted for payment.
  • The manager is to deal with payments in the absence of the admin secretary.
  • Booking in Customers' Vehicles
  • All customer information must appear on the job card which must be completed in full.
  • The manager is responsible for acquiring some of the Information e.g., any existing damage, and filling in the mileage at the end of the day.
  • Every car brought into the workshop must have a job card which must be signed by the customer.

The following functions must be completed daily:

  • All customer details are captured correctly and kept on the database in a format that can be managed.
  • All job cards, with related invoices (customer and suppliers) attached and filed in numerical order daily.
  • The analysis book must be filled in daily.
  • Record of parts that are returned to be kept daily.

Customer Invoices:


  • Record the full names of the customer, with the full details of all work carried out and the mileage.
  • Defects on the car (authorized by the client must be recorded on the invoice
  • The customer must sign the invoice.
  • Supplier Invoices and stock processing
  • Record the full details of the supplier (including VAT number)
  • Load stock items into the Pastel system
  • Ensure supplier invoices and pastel supplier invoices are correct.
  • Book stock is not immediately utilised in the store room.
  • Ensure suppliers are notified of credit notes/returns and submit them to the supplier on the same day.
  • Ensure that there is always stock of Files, Paper, Printer Ink Cartridges, Flyers

Job Type:
Permanent


Salary:
R7, R8,500.00 per month
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