Executive Secretary - Johannesburg, South Africa - University of the Witwatersrand

University of the Witwatersrand

Verified Company

Johannesburg, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Key Responsibilities

Provides a highlevel confidential, professional administrative service to the

DVC:
R&I

Preparation of meeting papers for the

DVC:
R&I including briefing meetings and in some instances debrief meetings

The ability to function effectively and independently
Provides support to the

DVC:
R&I by obtaining/ relaying key information, e.g., details of meetings and speaking engagements, reports, relevant policy, and process-related information, etc

Arranges meetings and provide administrative support in terms of minutes, reports, and logistics
Receives visitors and provides hospitality, and answers and screens calls
Interfaces with the Directors and Senior Staff in the Research Office to ensure seamless operations
Diary and office management
Maintains a filing system of minutes, reports and briefs, etc
Makes and manages local and international travel for the

DVC:
R&I.

Ordering stationery and office refreshment supplies in accordance with the business needs
Ensuring office photocopier is functionable and resourced at all times
Manages reconciliations of travel and other expenses as well as other general financial administration
Maintaining the aesthetics within and around the DVC(R&I) Office suite.
Performs any activities, including the administration and coordination associated with Projects emanating from the VC's office and which fall within the general functioning of the VC's office, as delegated by the Vice-Chancellor or Chief of Staff to the Vice-Chancellor.

Requirements -
Grade 12. A secretarial or equivalent diploma is advantageous;- At least five years of secretarial experience, preferably at a senior /executive secretary level;

High level of computer literacy (MS Office, Word, Excel, PowerPoint, Email, and Internet);
Excellent administrative, interpersonal as well as public relations skills;
High levels of confidentiality;
Good project coordination skills including (planning, budgeting, and report writing);

Good problemsolving skills;

Good communication skills (verbal and written);
Sound organizational skills and ability to work under pressure;
Sound interpersonal skills for operating at an executive level;
Willingness to work after hours and away from home if required

Preferences
Secretarial experience in an executive office within a University environment

Detailed Description

Job Requirements

Additional Details

How To Apply

Closing Date: 3 August 2023
Minimum Salary
Maximum Salary
Currency

Amount of Travel
Work At Home