HR and Payroll Administrator – SSHRPA - Benoni - Armstrong Appointments

    Armstrong Appointments
    Armstrong Appointments Benoni

    2 weeks ago

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    Description

    Main Job Function

    The HR/Payroll Administrator will ensure the smooth running of the company's Human Resource function, ensuring all HR-related administration is completed diligently, accurately and all records are up to date. The position will also oversee the payroll function with all monthly inputs performed by the position on the company's payroll software. In addition, the position will assist with the managing of the CEO's diary.

    Duties and Responsibilities

    1. Payroll
      • Adding and terminating employees on the payroll system (Sage VIP).
      • Maintaining employee details.
      • Capturing monthly payroll.
      • Maintaining employee hard files and backup files in OneDrive.
      • Loading net salary payments onto the bank accurately and on time.
      • Generating and submitting statutory reports (EMP201/UIF declaration) by the 25th of each month.
      • Issuing payslips via email or hard copy.
      • Assisting with and resolving payroll queries from staff.
      • Capturing leave forms in the leave management system.
      • Administering staff loans.
      • Tracking employee leave.
    2. Employee Records & Compliance
      • Maintaining employee records in line with POPIA (Protection of Personal Information Act).
      • Managing and storing HR documentation, including employment contracts, amendments, and termination records.
      • Managing disciplinary records and assisting with disciplinary packs as needed.
      • Managing attendance records.
    3. Recruitment & Onboarding
      • Assisting in hiring skilled electricians, solar technicians, engineers, and administrative staff.
      • Managing onboarding processes, ensuring employees receive safety and compliance training as required.
      • Verifying and maintaining copies of trade certifications, qualifications, and professional registrations of relevant employees.
    4. Training & Development
      • Coordinating training on electrical safety, solar installation best practices, and compliance or other department-specific training.
      • Maintaining Workplace Skills Plans (WSP) and SETA submissions.
      • Identifying employee skills gaps and recommending relevant upskilling opportunities.
    5. Health & Safety Compliance
      • Supporting compliance with the Occupational Health & Safety Act (OHSA).
      • Tracking injury-on-duty cases and liaising with the Compensation Fund.
      • Ensuring field teams have required PPE and adhere to site safety protocols.
    6. Employee Relations & Engagement
      • Fostering a positive work culture across office, warehouse, and site teams.
      • Supporting performance appraisals and recognition programs.
      • Assisting in organizing team-building activities and employee engagement initiatives.
    7. Other Duties
      • Supporting the finance team with finance-related tasks.
      • Managing petty cash.
      • Managing the CEO's diary.

    Skills, Competencies and Minimum Requirements

    • Attention to detail and organizational skills.

    • High level of accuracy and accountability.

    • Deadline-driven.

    • Problem-solving skills.

    • Good communication skills and teamwork ability.

    • Proficiency in MS Office Suite.

    • Experience in using payroll and accounting software.

    • Bookkeeping certificate or diploma.

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Benoni