Secretary to the Executive Committee - Mpumalanga, Secunda, South Africa - RST Special Metals

    RST Special Metals
    RST Special Metals Mpumalanga, Secunda, South Africa

    Found in: beBee S2 ZA - 1 week ago

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    Full time
    Description

    RST Special Metals's job vacancy, Career and Recruitment

    Job title : Secretary to the Executive Committee (Re-advertisement) jobs in Mpumalanga

    Job Location : Mpumalanga, Secunda

    Deadline : April 25, 2024

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    Primary Role

  • To support the executive committee (EXCO) to ensure the smooth functioning and sound administration of RST in accordance with the policy, organization and rules of the company.
  • The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried out timely and efficiently.

    Key Responsibilities:
  • Provide administrative support to the running of the EXCO.
  • Work with the CEO to set meeting agendas and arrange meeting logistics for the EXCO.
  • Taking accurate and accessible minutes of the EXCO and other meetings requested by the committee.
  • Distributing agendas, minutes and supporting documents for the EXCO meetings.
  • Maintain accurate records for the administration of RST, including meetings minutes, company details, insurance and financial information.
  • Ensuring the safety and security of records maintained by the executive committee, complying with appropriate legal requirements.
  • Preparing the appropriate administration for Board meetings by conducting research and preparing presentations or reports as assigned.
  • Receive and screen calls and redirect them when appropriate.
  • Handle and prioritize all outgoing and incoming correspondence.
  • Handle confidential documents ensuring they remain secure.
  • Professional writing capabilities, including emails, memos, letters and other industryrelated reports, documents and correspondence
  • Maintain and administer Office supplies for the Admin Building

    The successful candidate will have to meet the following minimum requirements:
    Education
  • Minimum of a NQF Level 5 (matric)
  • Secretarial Certificate / Diploma essential

    Experience
  • Minimum of 5 years relevant experience.
  • Have extensive knowledge and experience with great time-keeping and multitasking skills.
  • Proven experience as an executive secretary or similar administrative role.
  • Good IT skills – Proficient in MS Office, Word, Excel, Powerpoint and other back-office software.
  • In-Depth knowledge of office management.
  • Familiarity with basic research methods and reporting techniques.
  • Excellent organizational and time-management skills.
  • Outstanding communication skills.
  • Integrity and confidentiality.
  • Ability to think creatively and solve problems.
  • Ability to work as part of a team.
  • Ability to summarize information for different audiences.
  • Relevant qualification in business administration or related field.

    *Administrative / Management jobs in south africa
    *Secretary to the Executive Committee (Re-advertisement) in Secunda