Maintenance Operations Officer - Cape Town, South Africa - HotelJobs
Description
SUMMARY
MINIMUM REQUIREMENTS
QUALIFICATION:
- Grade 1
- Qualification in Hospitality and Tourism Industry not essential, but preferred.
EXPERIENCE:
- Minimum of 1year experience in the same or similar position
- Level 2 minimum Microsoft Office (Word, Excel, PowerPoint and Outlook in particular)
- Basic OPERA System Knowledge
DUTIES AND RESPONSIBILITIES
Administration
- Oversee daily administrative and clerical activity in office
- Maintains records of maintenance and other facilities functions
Coordination
- Receives requests for building or equipment maintenance
- Assign technicians or specialists to repair equipment as necessary
- Acts as liaison between different company departments to ensure that problems are appropriately resolved
- Coordinates and manages schedules and calendar for facilities department.
- Ensure appropriate follow up with departments and staff
- Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with mínimal disruption
Operations
- Minimum of 2 duty manager shifts per month to ensure full understanding of operations.
- Assist in maintenance, front office and housekeeping departments as per operational requirements.
- Obtain quotes and meet with suppliers.
- Ensure only approved suppliers used.
- Update of supplier list.
- Continues research and development and visits to trade related shows and shops.
- Back up for Residential specialist/ Group Operation Manager
- Assist in compiling Interior & Condition Survey, including execution
- Filling the gap between residential and facilities.
- Capture and submit project management.
- Assist with insurance matters.
- Placing of orders.
- Assess communicate and provide feedback on products and specifications.
- Update body corporate permanent files
- Assist with winter planning & projects
- Recognize operational residential challenges and assist with research and solutions
- Updating of master inventory costs
- Assist in creating residential modules
- Assist in updating residential manual
Training and Development
- Ensure residential/ property induction manual is up to date and introduced to all new staff
- Residential modules are developed and part of the staff training
Financial
- Assist Residential Specialist/ Group Operations Manager with functional administrative duties.
- Ensure weekly reporting of residential targets and actual numbers reported.
- Submit project management to financial controller/manager on a weekly basis.
- Submit purchase orders and invoices to creditors twice a week.
- Ensure Residential targets are met.
- Assist in placing orders and filing.
Management Support
- Assist Facility Management & Residential Team with tactical planning for the team's goals and objectives.
- Provide facility specific assistance to the project / maintenance management team as needed or requested.
- Manage and maintain small facility management tasks as assigned.
- Devise new ways to improve efficiency of office
More jobs from HotelJobs
-
Front of House Manager/host
Cape Town, South Africa - 6 days ago
-
Hotel Mice, Weddings, and Group Accommodation Sales
Saldanha Bay, Western Cape, South Africa - 1 week ago
-
Restaurant Supervisor
Johannesburg, South Africa - 1 week ago
-
General Manager- Mpumalanga
Hazyview, South Africa - 20 hours ago
-
Wellness Manager Mpumalanga
Mpumalanga, South Africa - 1 week ago
-
Maintenance Supervisor
Southern Suburbs, South Africa - 1 week ago