Executive Personal Assistant - Sandton - Santam Insurance

Santam Insurance Sandton

1 week ago

Insurance

Description

Personal Assistant to CEO of Client Solutions

We are seeking a highly skilled and experienced Personal Assistant to support our CEO in the Client Solutions division.

Main Responsibilities:

Manage the executive's calendar, screen incoming calls and correspondence, and respond independently when possible.
Perform employee administration tasks, including leave management, record keeping, and general administrative duties such as orders, accounts, and payments.
Liaise with external business partners to ensure seamless collaboration and communication.
Arrange and coordinate all meetings, including preparation of agendas and necessary materials.
Prepare high-quality presentations that effectively communicate key information.
Maintain accurate and up-to-date official corporation records.
Coordinate complex travel plans and itineraries, both locally and internationally, and prepare relevant documents for travel-related meetings.
Organize events and conferences by arranging facilities, catering, and speakers, while controlling event budgets.
Direct the preparation of records such as agendas, notices, minutes, and resolutions for corporate meetings, including minute-taking.
Manage budgets and perform reconciliations to ensure financial accuracy and transparency.

Requirements:

A Grade 12 certificate with a secretarial diploma or any other related qualification.
No less than 10 years of experience as a personal assistant, with at least three years supporting a senior manager.

Skills:

Advanced computer skills, particularly in MS Office.
In-depth knowledge of the Santam organization and its operations.
Current experience in preparing high-quality presentations.
A proven track record as a personal assistant to senior managers or executives.
Ability to handle highly confidential information with discretion.
Proficiency in English language.
Highly accurate typing skills.
Excellent interpersonal, communication, and networking skills.
Strong client service orientation.
Ability to work under pressure and meet deadlines.
Good judgment and strong attention to detail.

Competencies:

Analytical thinking and problem-solving skills.
The ability to seek and analyze information effectively.
A drive for results and a commitment to delivering high-quality outcomes.
Strong organizational commitment and teamwork skills.
Customer service orientation and the ability to build strong relationships.

About Us:

Santam is a leading short-term insurer in South Africa, transacting all classes of short-term insurance through its subsidiaries. We are a large, diversified company committed to delivering exceptional service to our clients.

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