PMO Administrator - Johannesburg, South Africa - Boardroom Appointments
Description
Responsibilities:
- Ensuring all information and documentation is processed, maintained, monitored, and filed.
- Schedule training classes to advance the skills and capabilities of project managers
- Coordinate the collation of reports and produce summary reports and packs.
- Maintain risks, actions, issues, change and dependency registers.
- Distributes information to project team members, PMO staff members and other stakeholders in the workplace who are or will be affected by the PMO's projects
- Oversee the establishment, creation and distribution of portfolio reports.
- Responsible for presenting status information for all projects to leadership teams. Reports project status and health, resource availability, cost management and performance metrics.
- Developing, implementing and updating resource allocations plans (other than finance) needed for projects and/or programmes and/or portfolios, taking account of availabilities and scheduling
- Identifying and monitoring project and/or programme and/or portfolio risks (threats and opportunities), planning and implementing responses to them and responding to other issues that affect projects and/or programmes and/or portfolios
- Working knowledge of Preparing and maintaining schedules for project and/or programme and/or portfolio activities and events, taking account of dependencies and resource requirements
- Maintaining governance arrangements for the delivery of projects and/or programmes and/or portfolios, defining clear roles, responsibilities and accountabilities, that align with organisational practice
- Coordination and arrangements for project related Travel
- Providing a comprehensive administrative service, including assisting in setting up workshops, meetings, taking minutes, chasing actions, arranging travel, arranging quotations and purchases, and managing adhoc queries.
- Works with training providers and processes payments against invoices received
- Maintain systems for recording costs, timesheets, purchases, and expenses.
Qualifications:
- Bachelor's Degree in IT related fields
Experience:
- 35 years' experience in It related field
- 5+ years' experience in program / project management
Tools:
- Prior experience with MS project, and other project management portfolio e.g. Microsoft dynamics, Power PPM or similar
Certificates:
- Certifications preferred but not required (PMI/CAPM or PMP, PRINCE2)
Technical & Functional
- Proficiency in project management methodology, tools, and templates (includes project planning, schedule development, scope management and cost management)
- Knowledge and use of industrystandard management methods, tools and techniques, budget templates, communication plans, status update reports, etc
- Formidable team working skills across matrixed client, supplier, and geographically dispersed virtual teams
- Instrumental in the use of IT methodologies, processes, and standards for project management (e.g., MS Project Server)
- Experience in delivery that includes the use of external supplier and offshore resources
Behavioural & Leadership
- Able to work independently
- Maintains a productive climate and confidently motivates, mobilizes, and coaches employees to meet high performance standards and goals
- Formulates effective strategies consistent with the business and competitive strategies, examines policy issues and strategic planning with a longterm perspective, determines objectives, sets priorities, and anticipates potential threats or opportunities
- Oversees, guides, and evaluates activities of full team
- Management skills to manage more than one large program and complex projects simultaneously
- Effective communication and interpersonal skills (including difficult negotiation)
- Excellent written and verbal communication skills must be able to communicate fluently in English both verbally and in writing
- Demonstrating the level of maturity to manage and lead by example and communicate effectively with business executives (often VP and SVP)
- Identifies what needs to be accomplished and takes action to achieve a standard of excellence beyond job expectations
- Understands, embraces, and integrates company corporate values into everyday duties and responsibilities
- Identifies and responds to current and future needs by providing excellent service to internal and external customers
- Promotes a safe work environment for coworkers and customers
- Resourceful collaborator that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization
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