Business Operations Assistant Logistics - Gqeberha - Watershed Consulting

Description

SHE Officer

This role is responsible for maintaining and driving compliance with current regulatory, ISO, and legal requirements across all Watershed Consulting sites.

• Maintain and drive compliance with current regulatory, ISO, and Legal Compliance Audit Requirements for all Watershed Consulting sites.
• Monitor the implementation of HSE policies, procedures, standards, processes, and programs and systems on each shift against the expected standards.
• Support and drive to achieve annual targets as per Compliance Section KPIs.
• Implement and maintain audits, checks, and inspections for the various HSE systems to ensure compliance with the OHS Act deliverables are validated on a regular weekly/monthly basis.
• Ensure that the provisions of the various regulatory requirements (i.e., OSH Act, ISO, Environmental, Noise & Energy) and their regulations, pertinent to the site and its processes, are complied with in the workplace.
• Ensure internal and external legal requirements are maintained and samples, reports, and inspections performed, recorded, and the necessary items sent to the local authorities, i.e., water samples, water meter readings, etc.

Health & Safety Management

• Provide a comprehensive SHE consulting service and advice to the manufacturing plants in consultation with the SHEEQ.
• Participate, investigate, and report on incidents in the workplace and devise and implement strategies for preventative measures.
• Conduct regular HIRA (Hazard Identification & Risk Assessments) and take actions to eliminate environmental aspects and impact assessments, and update SWPs and SOPs; set up regular meetings to close out such findings towards continuous improvement.
• Assist with annual SHE induction on all employees and do incidental SHEE Induction throughout the year/as well as training of employees.
• Compile and participate in new safety programs to continuously improve the SHE standard and culture of all areas.
• Practice safe working techniques and implement such via safety bulletins, toolbox talks, etc.
• Implement and maintain health and safety standards on a continuous basis to reduce the likelihood of incidents.
• Set an example by maintaining and enforcing compliance with all safety regulations.
• Standardize health and safety in order to remain consistent.
• Compile and maintain all relevant compliance registers to ensure compliance.
• Perform regular inspections of equipment in line with HSE, e.g., ladders, racks, forklifts, PPE, machinery, equipment, facilities, tools, etc., and take precautionary measures to eliminate injury. (Daily, Weekly, Fortnightly, and Monthly inspections.)
• Request, enforce, and inspect contractor Health and Safety Files readiness and drive compliance.
• Issuing of work permits to staff and contractors.

Environmental Management

• Ensure the processes needed for the Environmental Management System are implemented and maintained as per legislation and in accordance with ISO.
• Conduct monthly environmental assessments, communicate to relevant supervision and managers, and set up weekly meetings to close out such findings towards continuous improvement.
• Prepare an audit matrix with scheduled internal audits on activities and processes of the site and report on findings and improvements of such audits.
• Investigation of IODs, accidents, and injuries and attend all relevant training in lieu thereof and as instructed.

Energy Management

• Support the plant energy efficient plan to continuously reduce the overall consumption of energy.
• Create an awareness culture regarding energy savings through the following:
• Implement a switching-off schedule with various apparatus or unused equipment.
• Invest in energy-saving equipment e.g., replacement of lamps to energy-saving light.
• Install light timers/sensors etc.
• Invest in advanced new technology.
• Fix various air leaks (program for air leaks).

Risk Management

• Compliance with current legislation, standards, and Legal Requirements.
• Ensure risk assessment for all departments are validated as part of the planned monthly HSE inspections/walkabouts.
• Ensure Risk Assessments for all contractor jobs are reviewed and complied with before commencement of actual work.
• Conduct job hazard identification and Risk Assessments (HIRA) and improve relevant processes in terms of hazard mitigation/elimination and training to employees.

People Management / Support

• Support people management initiatives to facilitate the readiness of information, storage, meeting SHEEQ deadlines, consolidating training.
• Coordinate the overall activities of the SHEEQ Section to facilitate and support people management initiatives driving the sections deliverables, i.e.:
  • SharePoint management and ISO compliance to facilitate readiness of information in well-organized folders, on time.
  • Ensure timeous storage of information in soft copy form in the various document controlled folders information facilitates decision-making.
  • Track scorecard of all SHEEQ deadlines, including targets, actuals, action plans, status tracking, plant service ratings, speedy response to HSE issues raised.
  • Prepare and manage the Consolidated HSE Plant training plan to ensure booking, attendees, execution, training forms, tests, and online storage is done full circle.
• Attend daily production QSB meetings and feedback SHEE information in daily SHEEQ meetings.
• Attend required strategic team meetings with the SHEEQ Manager and peers.
• Attend monthly HSE meetings and drive implementation of SHEEQ deadlines.
• Provide required supervision and support to the SHE representatives towards development and overall improvements of the SHE Culture.
• Support any other SHEQ related matters as instructed by the Site Compliance Manager, Duty Manager, or manufacturing Director of the site.
• Compile a roster and execute daily audits to ensure maintenance of the SHEE requirements and adherence to operational standards thereof.
• Support the various shifts with all SHEE related requirements and be an ambassador of the SHEE DEPARTMENT in all aspects; set the example.
• Assist with daily administration functions as required to foster teamwork and service excellence.
• Perform any other duties that are commensurate with the position and the needs of the department.
• Assist with the updating of the online filing system (SharePoint).
• Assist with maintenance of various departmental safety non-conformances, records, graphs, business plans, shortcomings, initiatives to foster continuous improvements, and support as instructed by the SHEEQ Manager.
• Support Blood Lead initiatives and action plans to drive improvement of The Company's non-Negotiables and achievement of Company deliverables/KPIs/targets.
• Support the requirement of shift overtime as and when required, including the need to perform rotational weekend stand-in (Saturdays and Sundays) as per the weekend roster.