Administrative Assistant - Durban, South Africa - Lupiwe Solutions
Description
Job Description/ Key Responsibilities:
- Attend to routine administrative/PA duties booking meetings, receiving visitors Travel arrangements, (flights, accommodation, car rental, visas, foreign currencies)
- Maintain stationery stock and raise orders on JDE as required
- Maintain and update Specimen Signature lists for Security
- Maintain and update Section 16.2 appointment letters for the Exec Team
- Preparation of Presentations as required
- Create, maintain and update reports in Excel
- Collate and capture information for Executive and Board Reports
- Oversee office equipment maintenance
- Maintain KPA files with uptodate SOP sign off
- Visitor arrangements for customers/suppliers in terms of travel, accommodation and catering
- Telephone reports as and when required
Minimum Requirements:
- Matric (bachelors pass) with further qualifications in administration
- 5 years experience in PA position or office administration position
Computer literacy:
- Advanced knowledge of Microsoft PowerPoint, Word, Excel, Outlook
- Proficient in sourcing solutions/information on the Internet
- Microsoft Visio Competence Required
- Good Communication (written and verbal)
- Good interpersonal skills
- Basic bookkeeping skills
- Problemsolving skills
- High accuracy, meticulous work approach
- Selfmotivated and accountable
- Ability to grow and adapt to change with fresh approach
- Strong planning and organisational skills
- Works independently with mínimal supervisio
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