Logistics Coordinator - Stellenbosch, Western Cape, South Africa - Frank Consult

Frank Consult
Frank Consult
Verified Company
Stellenbosch, Western Cape, South Africa

1 week ago

Thabo Mthembu

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Thabo Mthembu

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Description

Duties & Responsibilities:


  • Notify customers of contract allocations and maintain general communication for local commodity.
  • Liaise with silos for instruction numbers and plan load outs.
  • Ensure timely upliftment of cargo by clients and nominated transporters to minimize storage costs.
  • Raise invoices for clients/transporters incurring storage costs on a daily basis.
  • Obtain dispatch instructions from clients and coordinate dispatch/delivery requirements accordingly.
  • Execute sales contracts in strict accordance with contract terms.
  • Download dispatches from various silo facilities and liaise with customers, silos, transporters, and service providers.
  • Consolidate and forward summaries of clients' dispatch instructions to relevant silos.
  • Liaise closely with Accounts Dept to ensure upfront payment from clients before releasing cargo.
  • Prepare proforma invoices for crossborder clients to obtain necessary import permits.
  • Ensure receipt of signed contracts from clients before executing tasks.
  • Attend to all customer queries in a timely and professional manner.
  • Appoint service providers such as transporters/bagging crew when required and ensure costs are within budget.
  • Assist Accounts Dept with queries requiring additional information.
  • Keep up to date with procedural/documentary requirements for exports and attend to necessary admin for crossborder shipments.
  • Dispatch original shipping documents to clients as per sales contract terms.
  • Update database daily with dispatch details.
  • Monitor and control release of stock for shipments under Collateral Management Agreement.
  • Monitor clients' CGIC limits and place necessary holds on stock if exposure exceeds coverage.
  • Ensure timely data updating and invoice generation daily.
  • Contract management and followup on signed returned contracts.
  • Fulfill all tasks required of the Grain section efficiently and effectively.

Education & Experience:


  • 35 years' experience in logistics/warehousing/Grain Industry ideally.
  • Relevant tertiary qualification preferred.
  • Strong attention to detail.
  • Fluent in English.
  • Computer literacy.
  • Effective communication skills.
  • Exceptional knowledge of imports and exports.

Working Environment/Physical Demands:


  • Internal relationships with Commercial, Finance, and IT departments.
  • Willingness to work unconventional hours, including nights and weekends, in support of a global operation.

Core Competencies:


  • Excellent communication skills.
  • Strong analytical and problemsolving abilities.
  • Ability to multitask, prioritize, and manage projects under pressure.
  • Understanding of trading/supply chain and financial principles.
  • Ability to build rapport with clients and service providers.
  • Good organizational skills.
  • Initiative.
  • Ability to meet deadlines.
  • Integrity.
  • Team player.
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