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POSITION OBJECTIVE:
The incumbent will provide sighted one on one personal assistance and administrative support to a visually impaired employee. The nature of the role and its specific requirements will be aligned to the needs of the role and support required for executing deliverables.
MINIMUM REQUIREMENTS:
- An administrative qualification at an NQF level 6.
- At least five (5) years of personal and administrative assistant experience to a visually impaired individual at a senior management level.
- Proficiency in using IT business applications such as MS Office Suite, SAP, etc.
- A valid driver's license is essential.
KEY RESPONSIBILITIES:Office Management:
- Attend to the Senior Legal Advisor's specific administrative needs.
- Proactively support the Senior Legal Advisor with matters within his scope of work.
- Ensure that all matters for the Senior Legal Advisor's attention are addressed timeously.
Administration: - Manage general office admin and filling of documentation.
- Process incoming documents by prioritization and distributing accordingly.
- Manage the Senior Legal Advisor's diary on MS Outlook Calendar, including a systematic method/approach of tracking emails.
- Manage and arrange meetings and appointments for and on behalf of the Senior Legal Advisor and ensure the relevant documentation for meetings is available in the required mode.
- Type and draft correspondences relevant to the Senior Legal Advisor's scope of work.
- Provide general administration support to Senior Legal Advisor.
- Format documentation and reports and ensure that they are professional.
- Read, populate, and transpose information onto various MS Apps for business use.
- Assist with IT systems and connectivity.
- Manage all travel requirements of the Senior Legal Advisor.
Physical Aiding Services - Support the Senior Legal Advisor during meetings including enabling introductions, social networking, and note-taking.
- Support the Senior Legal Advisor to use workplace facilities including meal and drinks preparation, and access to lifts and restrooms.
- Support the Senior Legal Advisor in using workplace tools such as enabling IT equipment and arranging special equipment where necessary.
- Carry equipment and bags on behalf of the Senior Legal Advisor
- Accompany the Senior Legal Advisor to physical meetings by hand.
- Assist with item recognition/sorting.
- Travel with the Senior Legal Advisor for business meetings/engagements using public transport or other means of transportation.
*Administrative / Management jobs in south africa
*Administrative Coordinator in
Administrative Coordinator - Gauteng,, South Africa - The South African National Roads Agency
Description
The South African National Roads Agency's job vacancy, Career and Recruitment
Job title : Administrative Coordinator jobs in Gauteng
Job Location : Gauteng,
Deadline : May 11, 2024
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