Administrative Coordinator - Gauteng,, South Africa - The South African National Roads Agency

    The South African National Roads Agency
    The South African National Roads Agency Gauteng,, South Africa

    1 week ago

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    Full time
    Description

    The South African National Roads Agency's job vacancy, Career and Recruitment

    Job title : Administrative Coordinator jobs in Gauteng

    Job Location : Gauteng,

    Deadline : May 11, 2024

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    POSITION OBJECTIVE:

    The incumbent will provide sighted one on one personal assistance and administrative support to a visually impaired employee. The nature of the role and its specific requirements will be aligned to the needs of the role and support required for executing deliverables.

    MINIMUM REQUIREMENTS:

  • An administrative qualification at an NQF level 6.
  • At least five (5) years of personal and administrative assistant experience to a visually impaired individual at a senior management level.
  • Proficiency in using IT business applications such as MS Office Suite, SAP, etc.
  • A valid driver's license is essential.

    KEY RESPONSIBILITIES:

    Office Management:

  • Attend to the Senior Legal Advisor's specific administrative needs.
  • Proactively support the Senior Legal Advisor with matters within his scope of work.
  • Ensure that all matters for the Senior Legal Advisor's attention are addressed timeously.

    Administration:
  • Manage general office admin and filling of documentation.
  • Process incoming documents by prioritization and distributing accordingly.
  • Manage the Senior Legal Advisor's diary on MS Outlook Calendar, including a systematic method/approach of tracking emails.
  • Manage and arrange meetings and appointments for and on behalf of the Senior Legal Advisor and ensure the relevant documentation for meetings is available in the required mode.
  • Type and draft correspondences relevant to the Senior Legal Advisor's scope of work.
  • Provide general administration support to Senior Legal Advisor.
  • Format documentation and reports and ensure that they are professional.
  • Read, populate, and transpose information onto various MS Apps for business use.
  • Assist with IT systems and connectivity.
  • Manage all travel requirements of the Senior Legal Advisor.

    Physical Aiding Services
  • Support the Senior Legal Advisor during meetings including enabling introductions, social networking, and note-taking.
  • Support the Senior Legal Advisor to use workplace facilities including meal and drinks preparation, and access to lifts and restrooms.
  • Support the Senior Legal Advisor in using workplace tools such as enabling IT equipment and arranging special equipment where necessary.
  • Carry equipment and bags on behalf of the Senior Legal Advisor
  • Accompany the Senior Legal Advisor to physical meetings by hand.
  • Assist with item recognition/sorting.
  • Travel with the Senior Legal Advisor for business meetings/engagements using public transport or other means of transportation.

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