Regional Fleet Manager - Pretoria, South Africa - Fidelity Services Group

Fidelity Services Group

Verified Company

Pretoria, South Africa

1 week ago

Posted by:

Thabo Mthembu

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Description

POSITION:
Regional Fleet Manager

REPORTS TO:
Senior Manager, Fleet (Regional Fleet Manager)

SUBORDINATES:
Fleet administrator and fleet co-ordinator

MAIN PURPOSE OF JOB:

The incumbent will be responsible for ensuring the effective running of the fleet within the region by ensuring the maximum number of serviced and reliable vehicles is available for deployment.

The incumbent is also responsible for analysing all available fleet information to ensure optimal utilization of vehicles and report back to business.

1.

QUALIFICATION & EXPERIENCE:

Relevant Degree or three year diploma
Fleet or Transport Management
Experience in fleet essential
5 years' experience at Middle Management level
People Management experience with a proven track record of employee engagement and development
Stakeholder management

2.

JOB REQUIREMENTS & OTHER ATTRIBUTES:

Computer Literate (MS Office, advanced Excel, PowerPoint, Internet)
Financial acumen

3. COMPETENCIES (TECHNICAL & BEHAVIOURAL)**- Action oriented

Assertiveness
Functional technical expertise
Change management agent
Problem solving
Managing and measuring work
Drive for results
Negotiating
Aligning for performance
Safety awareness
Time management

4. KEY PERFORMANCE

AREA

4.1 OPERATIONS

Liaise with Branch and Operations Managers and Local Fleet Coordinators concerning the running of their subfleets
Fuel consumption
Pretrip inspections
Ensure the correct servicing and mechanical maintenance of the fleet through controlling the performance
Securedrive violations
Tyre management
Control and direct the activities of Local Fleet Department concerning requirements, performance and trend activities, guidelines and deadlines of and reporting of Local Fleet Coordinators and Administrators
Endeavour to reduce Motor Vehicle Accidents within the Region
Maintain good working relationships with suppliers and service providers to ensure prompt attention to company requirements
Maintain records and statistics to provide data for proactive and reactive measures and planning
Assist Management to plan for the effective usage and control of vehicles under their supervision
Authorize the procurement and cancellation of fuel cards
Monitor and provide feedback to managers regarding fuel consumption
Scrutinize fuel reports received from suppliers to ascertain correct fuel consumption
Sample controls of vehicle monitoring equipment to determine levels of excessive idling and advising management of the outcome
Liaising with management to leverage of best practices within Fleet department
Implement all fleet SOPs

4.2 FINANCE MANAGEMENT

Prepare for the purchase of capital items and assets (including lease vehicles)
Plan and authorise the purchase of consumables and maintenance of vehicles for region
Asset management
Implement three quote system for all procurement
Work closely with the Finance department monitor expenditure and invoicing
Assist in budget preparations and management

4. 3 EHS

Set the tone and advocate Zero Harm initiatives and implement strategies to ensure employee health and safety
Ensure legal compliance of fleet
Manage accidents

4.4 HUMAN RESOURCE MANAGEMENT

Proactively engage with employees to ensure optimal work performance, employee satisfaction and low attrition rates in an environment prone to employee development
Recruitment and development of talented employees in conjunction with the Human Resources department
Quarterly performance management review and discussions with direct reports

4.5 CUSTOMER SERVICE

Reduce vehicle off the road incidents
Discuss and plan turn back process
Discuss and plan maintenance schedules
Ensure timeous fitting of equipment: tracking unit, bullet proof glass, vehicle branding
Identify potential fleet problem areas/challenges
Management of all customer vehiclerelated complaints.

5.

PERFORMANCE STANDARDS

Ensure monitoring of motor vehicle accidents
Ensure maintenance and tracking and reissuing of fuel cards at the correct intervals
Ensure required reporting is compiled accurately and distributed timeously to all relevant parties
Ensure that all vehicle and fleet monitoring tools are managed and actioned
Ensure fuel card management and compliance to fuel card policy
Ensure satisfactory and accurate records from service providers
Ensure monthly reviews are conducted with Regional & Branch management on fleet performance and strategies
Ensure all necessary admin is completed
Ensure accurate forecasting and cost reduction initiatives to increase profitability and contingency planning
Ensure that asset allocations are correct and executes
Ensure safety awareness programmes as per Zero Harm strategy are followed
Ensure all vehicle accidents are investigated thoroughly
Ensure that process are followed with corrective actions, disciplinaries wrc. Wr