Transport Administrator - Durban, South Africa - Tower Group

Tower Group

Verified Company

Durban, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Purpose of the job:

Coordination and Processing of Road Transport Administrative Functions

Experiential and Educational requirements:

Matric
Certification in Business Administration (or equivalent)
Diploma in Business / Transport / Logistics Management / Equivalent (Advantageous)
Minimum 4 years administrative experience
Minimum 3 years' experience in the Transport Industry (Car carrier experience advantageous)
Intermediate Computer Literacy (MS Office)
Excellent Communication and Interpersonal Skills
Excellent time management and organisational skills
Ability to work and perform well under pressure and adapt to changing work requirements and Situations
Fleet planning and administration experience (Advantageous)

Essential duties and responsibilities:

Act as liaison to all Stakeholders (Customers, Distributors, Transporters, Couriers, etc) to obtain all relevant documentation for administrative processing
Plan and process documents such as Invoices and supporting documents (Own Carriers and Subcon) to Customers such as TSAM within the respective month
Plan and process all Cross Border Documents for Own Carriers in line with respective dispatch dates
Plan and process all payments to subcontractors, service providers and relevant suppliers within the respective month and guided by the payment terms
Application of the permits pertaining to the Fleet
Ensure all permits, licenses, training etc are valid and to manage all legal documents in line with their expiry dates
Reconcile all cash receipts and cash returned from driver's trips (Own Carriers)
To manage all petty cash and respective petty cash recons.

To manage the on-site and off-site document filing and storage system

Process the required SAP / IT System capturing in accordance with the relevant deadlines
Strict Adherence and development of all standard operating procedures relevant to the administrative role
Strict adherence to all lead times and ensure accuracy and credibility of all documents processed
Ensure that all necessary information is readily available for management and other reports.
Support the annual budget process and provide all relevant documentation
Support with the load planning functions
Capturing and analysis of Repairs and Maintenance data
Trip data validation ie: S&T, Overtime, Fuel
Support in the submission of insurance claims Creating and placing orders
Creating and placing orders
Ensure all irregularities found is reported to Management
Support specific departmental responsibility and ensure adequate training such as Driver Training, Health and Safety, First Aid, Fire Fighting, etc