Executive Personal Assistant - Johannesburg - Rory Mackie & Associates

    Rory Mackie & Associates
    Rory Mackie & Associates Johannesburg

    1 day ago

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    Description

    Job Title: Executive Personal Assistant

    Overview:

    The highly influential industry association, our client, seeks an experienced Executive Personal Assistant to provide comprehensive administration support to the CEO. This role plays a critical part in fostering a conducive environment for sustainable growth and competitiveness within the fast-moving consumer goods (FMCG) sector.

    Key Responsibilities:

    • Provide administrative support to the office of the CEO, ensuring seamless day-to-day operations.
    • Schedule and record minutes of all management meetings, maintaining accurate records.
    • Follow up on action items as per minutes, guaranteeing timely completion.
    • Effectively manage diaries, coordinating meetings, screening calls, arranging boardroom settings, and overseeing the office in the CEO's absence.
    • Assist the CEO in managing output, workflow, and office deadlines, ensuring timely delivery.
    • Develop and maintain stakeholder relationships, both internally and externally.
    • Coordinate onsite meetings, luncheons, and in-house events, providing exceptional logistical support.
    • Serve as the primary point of contact for members and stakeholders, responding to their inquiries and requests.
    • Identify urgent matters, escalate them accordingly, and monitor requests to ensure prompt attention.
    • Manage the CEO's correspondence, redirecting incoming mail as necessary.
    • Establish communication with member organizations, government departments, and stakeholders, promoting positive relationships.
    • Prepare presentations and conduct research as directed by the CEO, supporting key initiatives.
    • Provide typing, proofreading, and file organization services, maintaining a high level of administrative efficiency.

    Desired Qualifications & Experience:

    • Minimum 5 years of experience as an Executive Personal Assistant or similar role.
    • Proven track record of delivering exceptional administrative support to senior-level executives.
    • Strong organizational and time management skills, with the ability to prioritize tasks effectively.
    • Excellent communication and interpersonal skills, with the capacity to build strong relationships with internal and external stakeholders.
    • Ability to work independently and as part of a team, demonstrating adaptability and flexibility.
    • Own transportation is essential for this role.
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