Receptionist/Personal Assistant - Sandton - Curiska

    Curiska
    Curiska Sandton

    2 weeks ago

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    Description

    Job Title: Receptionist and Office Admin Assistant

    Location: Initially based in Sandton, with the possibility of relocation to our new premises in Kempton Park.

    Responsibilities:

    Communication and Correspondence:

    • Answering and Managing Calls: Handle incoming calls, take messages, and direct calls to the appropriate extensions.
    • Email Management: Sort, distribute, and respond to emails.
    • Mail Handling: Receive, sort, and distribute incoming mail and packages. Prepare outgoing mail.

    Front Desk Management:

    • Greeting Visitors: Welcome clients, customers, and other visitors in a professional and friendly manner.
    • Visitor Management: Screen visitors and ensure security protocols are followed.
    • Answering Inquiries: Provide information to visitors and direct them to the appropriate person or department.
    • Maintain the Reception Area: Keep the reception area tidy and organized, ensuring it presents a positive image of the company.

    Administrative Tasks:

    • Scheduling and Appointments: Schedule meetings, book conference/Boardrooms, and manage calendars.
    • Data Entry and Record Keeping: Enter data into computer systems, maintain records, and file documents.
    • Ordering Supplies: Monitor office supplies and place orders when necessary.
    • Preparing Documents: Create and format documents, such as letters, memos, and reports on request.
    • Travel Arrangements: Book travel and accommodation for staff.
    • Basic Accounting: Process invoices and expenses.

    Additional Responsibilities:

    • Provide Refreshments: Offer tea, coffee, or other refreshments to visitors, arrange meeting snacks when required.
    • Handle Complaints: Address visitor complaints or concerns in a professional manner.
    • Liaise with Other Departments: Communicate with other departments to ensure smooth operations.
    • Assist with Events: Help organize company events or meetings.

    This role requires excellent communication and organizational skills, with the ability to multitask and work efficiently in a fast-paced environment. If you are a detail-oriented and customer-focused individual who enjoys working in an administrative capacity, we encourage you to apply.

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