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    • Strategic Personal Assistant - Vehicle Sales - Pretoria - First Degree Recruitment

    First Degree Recruitment
    First Degree Recruitment Pretoria

    1 month ago

    First Degree Recruitment background

    Job title: Executive Personal Assistant

    Description

    About the Role

    We are seeking a highly skilled and experienced Executive Personal Assistant to join our team at First Degree Recruitment.

    This is an exceptional opportunity for a talented individual to provide administrative support to a senior executive in a dynamic and fast-paced environment.

    Key Responsibilities

    • Diary Management: Coordinate calendars, schedules, and appointments to ensure seamless day-to-day operations.
    • Travel Planning & Itinerary Design: Arrange travel arrangements, book flights, hotels, and other necessary accommodations.
    • Research and Information summary: Conduct thorough research, gather information, and summarize key points to inform decision-making.
    • Documents & Materials Design: Create high-quality documents, presentations, and reports that meet the needs of the executive and stakeholders.
    • Inbox Management: Manage and prioritize emails, respond to messages, and escalate issues as needed.
    • Filing and Data Backup: Maintain accurate and up-to-date records, files, and databases to ensure business continuity.
    • Contacts management: Develop and maintain relationships with key stakeholders, suppliers, and partners.
    • Presentation design: Design and create engaging presentations that effectively communicate ideas and information.
    • Minutes taking: Record and distribute minutes of meetings, ensuring accuracy and clarity.
    • Action item follow up: Track and follow up on action items, ensuring timely completion and resolution.
    • Event coordination: Plan, coordinate, and execute events, conferences, and meetings.
    • Project Management: Assist with project planning, budgeting, and implementation to deliver results-driven initiatives.
    • Written and verbal communication: Communicate effectively on behalf of the executive, representing the organization with confidence and professionalism.
    • Lifestyle management: Provide personalized support to the executive, managing their schedule, travel, and personal tasks.
    • Basic bookkeeping: Maintain accurate financial records, perform basic bookkeeping tasks, and ensure compliance with regulatory requirements.
    • Office management: Oversee the smooth operation of the office, including facilities, equipment, and supplies.
    • Admin support team leading: Lead and mentor administrative staff, providing guidance and support to ensure excellent service delivery.
    • Editing/proofreading: Review and edit documents, reports, and presentations to ensure accuracy, clarity, and quality.
    • PR & Networking for organization/boss: Represent the organization in a professional manner, building relationships and promoting the company's interests.
    • Organization: Develop and implement systems to optimize productivity, streamline processes, and improve efficiency.
    • Time management: Prioritize tasks, manage time effectively, and meet deadlines to deliver high-quality results.
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