Administrator / Receptionist - Doornpoort, South Africa - Safspec International Services

Description

Receptionist / AdReceptionist / Administrator - Doornpoort, Pretoria

Salary negotiable depending on experience


Requirements:

A minimum of 2 years working experience in a similar role with general admin / reception and HR admin experience

Must have matric

Must have a valid driver's license

Must have own transport

Must have experience with a wide spectrum of administrative responsibilities

Must be able to handle pressure and work in a deadline driven environment

English and Afrikaans proficient (written and verbal)


Skills:

Excellent typing skills

Good knowledge of Word and Excel

Professional in making and receiving of calls

Team player

Responsible

Reliable

Flexible

Cost-conscious

Good at time management


Administration:

Update attendance register on a daily basis

Generate reports on a daily basis and forward these to the customer

Generate monthly reports and forward these to the customer

Follow-up on quotations and invoice payments

Keep vehicle inspection report book up to date

Stocktaking, ordering and issuing of PPE

Stocktaking, ordering and issuing of tools

Reporting of status and progress to management

Printing minutes for meetings and all other documentation required

Updating files and maintaining filing

Answering the telephone

Compiling Safety files and keeping them updated

Compiling operational site files and keeping them updated

Keeping contact list updated and forwarding new contacts to all employees

Create new staff HR files

Complete leave forms and request leave forms from staff when they take leave

Add new staff to medical aid

Print out job cards, audit reports and planned task observations for the quality team on a daily basis

Book and manage all training

Update spreadsheet for expiry dates of all training for staff

Keep copies of all training records and file in HR files


Job Types:
Full-time, Permanentministrator - Doornpoort, Pretoria

Salary negotiable depending on experience