Office Administrator - Durban - APM Terminals

    APM Terminals
    APM Terminals Durban

    1 week ago

    Default job background
    Transportation / Logistics
    Description

    About the Role

    We are seeking a highly organized and detail-oriented Office Administrator to provide comprehensive administrative support to our General Manager. The ideal candidate will be able to handle multiple tasks in a fast-paced environment, ensuring the smooth operation of office functions.

    Key Responsibilities:

    Reception Duties:

    • Maintain a clean, organized, and welcoming reception area.
    • Act as the first point of contact for visitors, clients, and suppliers arriving at the facility.
    • Handle incoming calls, general emails, and inquiries, directing them to the appropriate departments.

    Administrative Support:

    • Prepare reports, presentations, and meeting minutes.
    • Schedule boardroom and other meetings.
    • Scrutinize WMS documentation and prepare files for invoicing.
    • Organize and maintain office files, records, and documentation.

    Office Management:

    • Oversee office supplies inventory and place orders as needed.
    • Ensure the office environment is well-organized and professional.
    • Handle incoming and outgoing mail and packages.

    HR & Payroll Support:

    • Assist with HR-related tasks, such as maintaining employee records and onboarding new staff.
    • Prepare and supply approved time sheets to the relevant departments.
    • Prepare proforma invoices with related supporting documents in WMS.
    • Ensure all requirements from the financial department are complied with.

    Compliance & Reporting:

    • Ensure that all administrative activities comply with company policies and legal requirements.
    • Support the General Manager in preparing reports for senior management and regulatory bodies.

    Requirements:

    Education:

    • Diploma or degree in Business Administration, Office Management, or a related field is preferred.

    Experience:

    • Minimum of 3-5 years of administrative experience, preferably in a logistics, cold storage, or export environment.
    • Experience supporting senior management is an advantage.
    • Strong organizational and multitasking skills.
    • Excellent written and verbal communication skills.
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Familiarity with accounting or ERP software is a plus.
    • Ability to maintain confidentiality and handle sensitive information.

    About Us

    A.P. Moller - Maersk is an integrated container logistics company working to connect and simplify its customer's supply chains. We operate in 130 countries and employ roughly 100,000 people. With simple end-to-end offering of products and digital services, seamless customer engagement and a superior end-to-end delivery network, we enable our customers to trade and grow by transporting goods anywhere - all over the world.

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