Factory Administrator - Durban, South Africa - AVI Limited

AVI Limited
AVI Limited
Verified Company
Durban, South Africa

1 week ago

Thabo Mthembu

Posted by:

Thabo Mthembu

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Description

AVI Ltd.
is known for its leading household brands across many categories including:

hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel.


NATIONAL BRANDS LIMITED operates 5 manufacturing sites, offering world class manufacturing facilities in Isando (Johannesburg), Rosslyn (Pretoria), Westmead and Durban (KZN). It is home to some of the best-known South African tea, coffee and creamer brands, including our delicious range of much-loved savoury and sweet biscuits, and our melt-in-your-mouth snack range.

An exciting opportunity exists for a
Factory Administrator at
NATIONAL BRANDS LIMITED, NBL Westmead Biscuits. The successful incumbent will report directly to the Operations Executive.


Job Specification:


Key Performance Areas:


Coordinate travel and accommodation for Ops Exec and HOD's:

  • Coordinate and manage Domestic and International travel arrangements for Ops Exec, HOD's, employees and visitors (flights, accommodation, car hire, and forex for International trips
  • Adhere to the "reasonable/cheaper travel pricing" rule
  • Ensure travel & accommodation arrangements for international and local delegates and visitors are managed and organized before the date of travel
  • Coordinate the traveling and accommodation costs according to the budget

Administer expense claims of Ops Exec and HOD's:

  • Capture expense claims timeously on the AVI Web App for authorization and payment;
  • Reconcile receipts and statements with expense claims, before submission
  • Ensure that the claims procedure is followed
  • Capture training expenses
  • Resolve any queries on Purchase Orders vs Invoices
  • Resolve queries on expense claims, working with the Site and the FSS team

Manage general office administration:


  • Management of the Operations Executives diary and appointments
  • Coordinate the scheduling of boardrooms and meetings for NBL and site management
  • Arrange Town Halls when required
  • Arrange catering according to meeting requirements
  • Coordinate the Ops Review meeting arrangements such as catering, clean garments, meals, boardroom cleaning, office bar fridge has enough beverages
  • Prepare the presentation slides for the Operations Executive and other HOD's for Monthly Ops Review meetings and any other adhoc meetings
  • Coordinate the daily activities of the admin cleaners and driver
  • Send and receive all courier documentation and parcels
  • Liaise and manage relations between the Site and NBL Head Office
  • Coordinate Site visits and factory tours for Internal and External visitors
  • Manage Monthly cutoffs and recons
  • Receptionist
  • Manage pool vehicles. Ensure usage logs, services, roadworthiness and cleanliness are in place.

Manage General Administration for Human Resources:

  • Attend and participate in Full Circle Meetings and give information to be distributed on the notice board
  • Order stationery, beverages, and cutlery and update the internal telephone list
  • Manage the distribution of hamper tickets to employees

Manage administration of site initiatives:


  • Coordinate factory visitors and hampers for visitors if required
  • Organize Farewell and Year-End functions
  • Log calls to IT regarding HRrelated queries
  • Communicate messages on the PA system when required
  • Administrate the Team of the Month incentive scheme
  • Coordinate any Site CSI initiatives
  • Coordinate all meetings and functions, both on and offsite (venue, refreshments, catering, equipment, awards & certificates, etc.)
  • Taking minutes in meetings and typing the same

Minimum Requirements:


Experience:

years of relevant administrative experience

  • Experience within a FMCG and Manufacturing Environment, working with Executives and a Senior Management Team

Qualifications:


  • Grade 1
  • Secretarial Diploma or equivalent

Additional Requirements:


  • Advanced MS Office Skills
  • SAP Experience
  • Manage multiple activities
  • Factory Performance and Indicators
  • Shopware

Competencies:


  • Documenting Facts
  • Attention to detail
  • Articulating information
  • Staying composed
  • Planning and organizing
  • Maintaining productivity
  • Meeting deadlines
  • Building relationships
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