Marketing and Events Coordinator - Cape Town, South Africa - Oasis Group Holding

Description

• Foster integrated event planning efforts with the Marketing manager, marketing team and external parties as appropriate to the event.
• Plan, schedule and coordinate logístical activities for the company events.
• Evaluate programme, event history, budget, contracts and planning committee recommendations to determine requirements such as space, facilities, technology, equipment, accommodation, catering and onsite management.
• Assist in developing departmental budgets; assist in cost analysis, cost control and develop revenue enhancement strategies.
• Serve as primary liaison with internal and external constituencies on all matters relating to program activities.
• Send out the invitation and manage RSVP List.
• Gather data and develop and prepare reports, summaries, analyses and projections.
• Coordinate marketing material required for meetings, events and exhibitions.
• Coordinate appointments and visits to see our space, and scheduling of events on the calendar.
• Prepare and modify event contracts as requested
• Propose new ideas to improve the event planning and implementation process.
• Serve as liaison with vendors on eventrelated matters.
• Managing onsite production and clean up for events as necessary.
• Ensure events insurance and indemnities are in place for all the events.
• When dealing with services providers on rider specifications ensure that the spec is met in accordance with all contractual arrangements.
• Review and coordinate contractual agreement with suppliers in conjunction with the legal department

• Degree in Event Management/Marketing.

• 35 years post qualification experience.
• Excellent academic track record.
• Skill in budget preparation and fiscal management.
• Ability to perform complex tasks and to priorities multiple projects with skills in organizing resources.
• Knowledge and understanding of meeting and event planning principles, requirements, procedures and available resources.
• Ability to gather data, compile information and prepare reports.
• Ability to plan organize and facilitate a range of special events.

• Strong interpersonal and communication skills and the ability to establish effective business relationships with service providers.
• Ability to create, compose and edit written material.
• Professional character and manner.
• Outstanding analytical and reasoning skills.
• Good organizational and networking skills.
• Effective team member with strong leadership ability.
• Driven and personally motivated to succeed.
• Creative, innovative with excellent problem solving skills.
• The ability to meet pressurized deadlines is essential.
• Excellent negotiation skills.
• Selfstarter.
• Selfdisciplined.
• Ability to follow policies, procedure and precedent.

• Bachelors (required)

• Event planning: 3 years (required)

• Drivers License (required)

• 25% (required)